IT Knowledge BaseSpecial TopicsZoom Using Zoom with TitaniumInstructors: How to Set Up a Zoom Meeting in Your Titanium Course

Instructors: How to Set Up a Zoom Meeting in Your Titanium Course

This article covers how instructors can add a Zoom meeting to a Titanium course and the permissions you can control in Titanium.

NOTE: It is highly recommended that you activate your Zoom account and download the Zoom desktop client before adding a Zoom meeting to your Titanium course.

1. After turning editing on in your Titanium course, click Add an activity or resource.

Click on Add an activity or resource in the section where you want the Zoom meeting to appear.

2. Select External Tool and then click Add.

Step 1: Click External tool on the left; Step 2: click Add

3. Enter the activity name.

External tool settings with name of activity populated

NOTE: You may wish to put "Zoom" in the activity name to let your students know that it is a Zoom meeting.

4. Select Zoom from the External tool type drop-down menu.

Zoom is highlighted in the External tool type drop-down menu

5. Choose how you want to launch the meeting from the Launch container drop-down menu.

Default is selected from the launch drop-down menu

6. If you want to add restrictions, click on Restrict Access and then click Add restriction...

Step 1: click Restrict Access to expand the menu; Step 2: click add restriction
  1. Click on Restrict Access to expand the menu.
  2. Click Add restriction...

6.1. A common restriction you might use is restricting access to the Zoom meeting before/after a certain day and time.

A sample restriction

Keep in mind that your students will not see the Zoom meeting in Titanium before/after the restriction day/time. For example, in the screenshot above, students would not be able to see the Zoom meeting in Titanium until July 27th, 2016 at 4pm.

7. If you are ready to set up your Zoom meeting now, click Save and display. If you want to set it up later, click Save and return to course.

Sample Zoom meeting with Save buttons highlighted
  1. To open your Zoom meeting now, click Save and display.
  2. To open your Zoom meeting later, click Save and return to course.

NOTE: Students will not be able to access the Zoom meeting until you open it. If you want students to be able to join the meeting before you do, you will need to open the Zoom meeting sometime before the meeting day/time (e.g. a few days before or 30 minutes before).

7.1. When you open the Zoom meeting, click Launch Application.

  1. Click Launch Application when the pop-up window appears.
  2. If the pop-up window does not appear, scroll down in the Zoom meeting window and click download & run Zoom.

NOTE: Based on the browser you are using, you should see instructions on the screen that are specific to your browser. In this article, Google Chrome is the browser shown.

7.2. If you are using your computer's audio, click Test Computer Audio to set up your microphone and speakers.

Test Computer Audio is highlighted

You can test your computer's audio and set up your microphone/headset/speakers by clicking on Test Computer Audio.

7.3. You can now modify some of the meeting settings in order to prepare for the meeting.

Sample Zoom meeting in progress

You should be able to modify settings such as "mute participants on entry" and restrict screen sharing.

NOTE: Zoom meetings created in Titanium are technically "instant meetings" as opposed to "scheduled meetings." This will mean you do not have as much control over the meeting as you would if you scheduled the meeting. For example, you cannot restrict students from showing video automatically. You can, however, turn off an individual's video during the meeting.

7.4. If you want to leave the meeting open so students can join the meeting before you arrive, click Leave Meeting.

Leave Meeting button is highlighted

To leave the meeting open so students can join it before you arrive, click Leave Meeting.

NOTE: if you choose End Meeting for All, students will not be able to join the meeting before you do. Also, you may lose some of the meeting settings that you just added (e.g. mute all participants on entry).

One suggestion would be to use the restrictions in step 6 to hide the Zoom meeting from your students. That way, you can set up your Zoom meeting now and leave it running but students will not be able to join until the day/time of the meeting.

8. Join the meeting from Titanium when you are ready to start the meeting.

8.1. You will receive an email if any students join the meeting before you do.

You can click on the URL in this email to join the meeting in progress or go to Titanium to join the meeting.

9. Click on Launch Application.

Click Launch Application when the pop-up window appears.

NOTE: Based on the browser you are using, you should see instructions on the screen that are specific to your browser. In this article, Google Chrome is the browser shown.

10. Choose your audio option to finish joining the meeting. If joining by computer audio, click Test Computer Mic & Speakers to set up your audio.

choose audio options
  1. Choose your audio option for the meeting: Join by Phone or Join Audio Conference by Computer.
  2. If you join by computer, click Test Computer Mic and Speakers to set up and test your microphone and speakers.

NOTE: If you choose to join by phone, you will be given a phone number to call for the audio and you will be logged into the Zoom meeting for visuals only. The audio will be the same on the phone as it is on the computer so you do not need to join both phone and computer audio for students to be able to hear you.

11. You're now in the meeting!

Sample Zoom meeting in progress

If any students have already joined the meeting, you will see them in the Manage Participants section.

Need More Help?

Faculty/Staff - contact the IT Help Desk at helpdesk@fullerton.edu or 657-278-7777.

Students - contact the Student IT Help Desk at StudentITHelpDesk@fullerton.edu or 657-278-8888.

View the Zoom Help & Resources article

View Titanium Resource Center articles

Created by LAC

Duplicated TRC