How to Create an ILT Class
These instructions cover how to create an ILT Class in the Employee Training Center (ETC).
If this is a brand new class, you must first create an ILT Course before creating the ILT Class.
Please refer to the How to Create an ILT Course guide.
Click on any of the links below to expand for a detailed step-by-step process.
Table of Contents
Step 1:
Start on the Employee Training Center (ETC) Dashboard
Step 2:
Click on the Administration Link located at the upper left corner
Step 3:
Click on Learning Activities
Step 4:
The screen will refresh to the Activity Management page
Step 5:
In the upper right corner, click on the New Activity button
Step 6:
From the dropdown, select ILT Class
Step 7:
The screen will refresh to show the Offering Wizard, where you will enter the specifics of the class
Step 8:
Begin by clicking on the Browse button to search for the appropriate ILT Course
- An ILT Course will have to have been created before creating the ILT Class.
- You only need to create an ILT Course once.
- Please refer to the ‘How to Create an ILT Course’ guide.
Step 9:
Next, select the appropriate radio button listed next to the ILT Course in which you want to create a class for
Step 10:
Once you find the class, click on the OK button
Step 11:
Once you have selected the appropriate ILT Course, your screen will refresh back to the Offering Wizard
Step 12:
Click on the Calendar icon to select the desired Start Date and Time for the session you would like to create
Step 13:
Select the desired End Date and Time for the session you would like to create
Step 14:
Ensure the Time Zone, is America/Los Angeles
Step 15:
Enter the Maximum Capacity
Step 16:
To allow users who have expressed interest to be notified, leave this checkbox checked
Step 17:
Once all information is entered, click on the Build Offering button in the bottom right corner
Step 18:
From there, the screen will refresh to the Offering Set Up page, with a list of course details
Step 19:
Enter the name of the course or Edit the name, if you prefer, and leave the default Domain
Note: Domain should remain Fullerton
Step 20:
Once you have created the offering of the ILT Class and made the appropriate specifications, click on the Save button
Step 1:
To add an instructor begin by selecting the Optional button located on the bottom right corner of your Learning Activity Properties
Step 2:
Scroll down to Resources, click on Instructors
Step 3:
From there, click on the Add button
Step 4:
In the pop-up screen, ensure you select the ‘Select Instructor’ radio button, then click on the Next button
Step 5:
The screen will refresh to show a list of available instructors
Select Instructor by clicking on the check box to the left of their name
- You can select more than one instructor.
- Their availability on the Employee Training Center does not reflect their actual (Outlook) availability.
Step 6:
Once you have selected the instructor(s), click on the Next button
Step 7:
It is recommended to indicate you want the instructor to be Qualified and Responsible for the class
Qualified Instructor
- Acts as support during training sessions.
- They do not have access to the activity roster and do not receive email notifications.
Responsible Instructor
- Instructor / Trainer
- They have access to the activity roster, where they can add users, update statuses, and enter completion information.
- They will receive email notifications.
If you do not see a name when searching for the instructor, please contact the ETC
Step 8:
Click on the OK button
Step 9:
The screen will refresh and the instructor will be added to the list
Step 10:
Select the check box next to the appropriate instructor’s name that will be teaching the class
Step 11:
Click on the Next button to finalize adding the instructor
Step 1:
Start on the Locations tab
Step 2:
To add the location of the class, click on the Add button
Step 3:
From there, the screen will refresh to the Select Location page
Search for the location by using the search field or click on the magnifying glass to show all available locations
If you dont see a specific location, please contact ETC
Step 4:
Select the checkbox next to the appropriate location
Step 5:
Click on the OK button
Step 6:
You will return to the Locations page
Click on the desired location’s check box on the left-hand side
Step 7:
On the bottom right side, click on the OK button
The following notifications are defaulted to Active
- You can inactivate any notification you do not want to utilize
- For custom notifications (including CSUF logo), please email the Employee Training Center to request custom notifications
CSUF recommended ILT Notifications are:
- Registration Confirmation Notification
- Registration Cancellation/Deletion Notification
- Learning Activity Cancellation Notification
- Registration – Smart Waiting List Template
- Learning Activity Assignment Change Notification
Inactivate Notification(s)
Step 1:
Click on the Optional button located on the bottom right-hand corner of your Learning Activity Properties for the class
Step 2:
Under Notifications, click on System
Step 3:
The System page will display
Change the View option to Active, so only active notifications are listed
Step 4:
Check the box to select the notification
Step 5:
Click on the Inactivate button
Activate Notifications
Step 1:
Search for the notification you would like to activate
You may want to change the View to Inactive
Step 2:
Check the box of the notification you would like to Activate
Step 3:
Click the Activate button
Step 1:
Once the screen refreshes, click on the Validate for Production button in the lower left corner to make it visible to the campus
Step 2:
Now that you have created the class in Staging you are ready to move it to Production
Click on the Move to Production button
Step 3:
Click on the Close button in the lower right corner
Your ILT class has now been created and will be viewable
It can take 5-10 minutes for your class to be viewable.
