Moving Concur Email Reminders to a Folder in Outlook

This article covers how to set up email rules in Microsoft Outlook to move Concur-related emails to a folder.

These instructions cover setting up rules in the desktop version of Microsoft Outlook.

Remember that you are still responsible for viewing these emails and taking appropriate actions as required in the emails. You are not exempted from any consequences of failing to read these emails in a timely manner.

If you have any questions or problems with setting up email filters, please contact the IT Help Desk at helpdesk@fullerton.edu or 657-278-7777.

1. Click on the Folder tab and then click New Folder.

  1. Click on the Folder tab in the Outlook ribbon.
  2. Click on New Folder.

2. Give the folder a name, select where you want to create it, and then click OK.

  1. Give your new folder a name such as "Concur" or "@Concur". The "@" will move the folder to the top of your mailbox and make it easier to find.
  2. Select where you want to put the folder. It is recommended that you place it at the top level of your mailbox as shown.
  3. Click OK.

If you want to separate out the action-related Concur emails (e.g., notifications to approve or submit a request/report, notifications about requests/reports that have been returned to you for correction), you can create multiple folders. For example, you could create an @Concur Actions for the action-related emails and an @Concur folder for other Concur emails.

3. Click File in Microsoft Outlook.

4. Click Manage Rules & Alerts.

5. Click New Rule.

6. Select Move messages from someone to a folder. Then click Next.

I want to move all Concur emails to a single folder

If you want to move all Concur-related emails to a single folder, follow the instructions below.

Remember that you are still responsible for viewing these emails and taking appropriate actions as required in the emails. You are not exempted from any consequences of failing to read these emails in a timely manner.

1. Click people or public group.

2. Type AutoNotification@concursolutions.com and EmailReminderService@concursolutions.com in the From field. Then click OK.

  1. In the From field, type AutoNotification@concursolutions.com;EmailReminderService@concursolutions.com.
  2. Then click OK.

3. Click specified.

4. Select the folder that you created in steps 1 & 2. Then click OK.

  1. Select the folder that you created earlier in this article. This is the folder that you are going to move these emails to.
  2. Click OK.

5. Click Finish.

6. Click OK.

7. It may take a few seconds to apply the new rules. You're done!

Need More Help?

For further assistance, please contact either concur@fullerton.edu or 657-278-7777.