Budget by Category Report

This article covers how to run and interpret the Budget by Category report on the Budget Management dashboard.

What does this report show?

This report shows expenditure projections through the end of the fiscal year broken down by fund and program. It also breaks down the projections by expenditure category and shows the surplus/deficit. It includes: Expenditure Projection, OE&E, Revenue, Salaries, Benefits, Balance Sheet, and Surplus/Deficit.

Accessing the Report

1. Log in to the CSUF Data Warehouse (OBIEE).

2. Click on Dashboards and select Budget Management.

  1. Click on the Dashboards menu in the CSUF Data Warehouse.
  2. Select Budget Management.

3. Click the Budget by Category tab on the Budget Management dashboard.

Report Overview

The Budget by Category report is a year-to-date report by fiscal year.

When you access the report, your personal settings for the report (page) appear. If you have not set up your personal settings, the system  defaults will automatically populate.

Budget by Expenditure Category report

Report Filters

The first section of the report contains the available filters. Utilize  the filters to narrow down your report results or find specific values.

Filter Descriptions
Filter Description
Fund The specific fund code(s) for which you wish to view data.
Account Type The specific account code types for which you wish to view data. Available account types include 50 (revenue) and 60 (expense).
Account The specific account code(s) for which you wish to view data along with the name associated with the account code(s).
Program The specific program code(s) for which you wish to view data along with the name associated with the program code(s).
Project The specific class code(s) for which you wish to view data along with the name associated with the class code(s).
Division The specific campus division(s) for which you wish to view data.
Sub-Division/College The specific campus sub-division(s) or college(s) for which you wish to view data.
Master Department A Master Department groups several departments together. Use this to   select one or more specific master departments for which you wish to   view data.
Department The specific department ID(s) for which you wish to view data along with the name associated with the department ID(s).

Report Parameters and Available Column Headers

Just under the report filters are the report parameters and the available columns headers for the report results table.

Report Parameters

Fiscal Year will match the Fiscal Year in the report filters.

Closed Period will be the most recent accounting period/month that has closed.

Therefore, the report will be showing year-to-date information for  the selected fiscal year from July 1st through the Closed Period.

Available Column Headers

The following column headers are available for the report results table.

Use the drop-down menus to select the columns you want to see on your report results table and then click OK.

For all columns except the first one, you can choose the Hide Column option to hide the column from the results table.

Column Description
Division The campus division associated with the line item.
Sub-Division/College The sub-division/college associated with the line item.
Master Department The master department associated with the line item.
Department The department ID and department name associated with the line item.
Fund The fund code associated with the line item.
Program The program code and name associated with the line item.
Class The class code and name associated with the line item.
Project The project code and name associated with the line item.

Report Results Table

The second section of the report contains the report results table.

Column Descriptions

Column Category Column
Description
Actual Expenditure Projection The total amount of actual expenditures and, for salaries and benefits, projected expenses for the remainder of the fiscal year.
Expenditure Category OE&E The total actual expenditures in OE&E accounts.
Revenue The total actual amount from revenue accounts.
Salaries The total actual expenditures from salary accounts.
Benefits The total actual expenditures from benefit accounts.

Surplus/Deficit This is calculated by subtracting the total of actual expenses in the Expenditure Category columns from the projected expenses in the Expenditure Projection column.

Need More Help?

For technical assistance with the Data Warehouse, please contact the IT Help Desk at helpdesk@fullerton.edu or 657-278-7777.

For assistance with the Budget Management reports and data, please email Budget@fullerton.edu.