Cancelling or Deleting an Event on a Campus Calendar

This article covers how authorized users can cancel an event published on a campus calendar, cancel a one or more occurrences of a repeating event that has been published, or delete an event that has been saved as a draft in 25Live.

These instructions assume you have already added the event to 25Live and either saved it as a draft or published it.

2. Locate the event you want to cancel/delete in 25Live and click on it to open it.

There are several places where you can look up an event in 25Live:

  1. Use the Search Events box in the Quick Search.
  2. If you have created and starred an event search for your calendar(s), you can access it under Your Starred Event Searches.
  3. Your Upcoming Events will have access to all of the events that you have scheduled and/or requested; Your Event Drafts will have all of the events that you have scheduled/requested that are saved as drafts.
  4. Recently Viewed and Your Starred Events will show any events that you recently access or starred.
  5. The Events tab will allow you to search for events or create event searches.
Cancelling an Event

Once an event has been saved as confirmed and published to a campus calendar, you should edit the event information to indicate the event has been cancelled so the cancellation information appears on the campus calendar(s).

However, if you need to have a published event deleted from 25Live, email 25Live@fullerton.edu.

1. Click Edit this Event.

Event info screen

2. Add the word CANCELLED to the Event Title for Published Calendars field. Then click Next.

Event information page

You may also enter "CANCELLED" in front of the Event Name, although you may not have enough characters to be able to do so.

  1. Enter the word "CANCELLED" at the beginning of the Event Title for Published Calendars.
  2. Click Next.

3. Add a notation at the top of the Event Description indicating that the event has been cancelled. Then click Save.

Edit event description

4. You're done! Within 20 minutes, the updated event information should appear on the campus calendar(s).

5. After the event date has passed, you can return to 25Live and change the Event State to Cancelled if you wish.

This is not a necessary step but if you wish to remove a cancelled event from the campus calendars, we recommend you only do so after the event date has passed.

Change event state
  1. After the event date has passed, you can return to the Event information screen and click on the Event State drop-down menu.
  2. Select Cancelled.

Within 20 minutes, the event will be removed from the campus calendar(s).

Cancelling a Single Occurrence of an Event

Once a repeating event has been saved as confirmed and published to a campus calendar, you should edit the event information to indicate when one or more occurrences have been cancelled so the cancellation information appears on the campus calendar(s).

1. Click Edit this Event.

Event information screen
Edit event information
  1. Click on the Repeats link on the left to jump to the Add/Remove/Edit Repeat Occurrences screen.
  2. Or click Next until you reach the Add/Remove/Edit Repeat Occurrences screen.

3. For each occurrence that you want to cancel, type CANCELLED in the Comments field. Then click Save.

Cancel occurrences

Do NOT change the Status to Cancelled as this will remove the occurrence from the campus calendar(s) completely rather than providing cancellation information.

  1. Enter cancellation information in the Comments field for each occurrence that you want to mark as cancelled.
  2. Then click Save.

4. You're done! Within 20 minutes, the updated event information should appear on the campus calendar(s).

5. After the event date has passed, you can return to 25Live and change the Status of the cancelled occurrence(s) to Cancelled if you wish.

This is not a necessary step but if you wish to remove a cancelled occurrence from the campus calendars, we recommend you only do so after the event date has passed.

Marking occurrence as cancelled
  1. After the event date has passed, you can return to the Add/Remove/Edit Repeat Occurrences screen to mark the cancelled occurrence(s) as Cancelled in the Status field.
  2. When you click Save, the cancelled occurrences will no longer appear on any of the campus calendar(s) although they will be in 25Live.
Deleting a Draft/Tentative Event

Events that are saved as draft or tentative can be deleted by authorized users.

1. Click on the More Actions drop-down menu and select Delete This Event.

  1. At the top right of the Details tab, click on More Actions...
  2. Select Delete this Event.

2. Click OK to confirm you want to delete the event.

Confirm delete

3. You're done! The event no longer appears in 25Live.

Deleting a Confirmed/Published Event

Only the 25Live administrator can delete events that have been confirmed/published. You can change the event state to "cancelled" in order to remove it from the published calendar, but you will then need to email 25Live@fullerton.edu to have the event deleted from 25Live.

You should only delete confirmed/published events in 25Live that are duplicates.

You should NOT delete published events in 25Live when the event has been cancelled. Use the steps above under Cancelling an Event to update the event information to indicate it has been cancelled.

1. Click on the Event State drop-down menu and select Cancelled.

change event state to cancelled
  1. Click on the Event State drop-down menu.
  2. Select Cancelled.

2. A pop-up window will ask you to confirm you want to cancel the event. Click OK.

confirmation pop-up

3. Once the event is cancelled, email 25Live@fullerton.edu with the event details and ask them to delete the event from 25Live.

event state is changed to cancelled

Email 25Live@fullerton.edu with the event details and ask them to delete the event from 25Live.

Need More Help?

Please contact the IT Help Desk at helpdesk@fullerton.edu or 657-278-7777 for additional assistance with 25Live.