Zoom Links in Notifications

This guide will walk you through how to set up Zoom links in Custom Notification Templates for Virtual Session Learning Activities.

It is recommended to set up the Registration Confirmation notifications before setting up the Virtual Sessions. 

Prep

A set of 10 Registration Confirmation Notifications has been created for you. Please reuse these 10 for your training offerings.

Step 1:

From Administration Systems, click System Notification Templates and locate your course notifications

Arrow pointing to Administration and Learning Activities link

Step 2:

Click the pencil icon to edit notifications

Arrow pointing to pencil icon

Step 3:

Include the date in the Name field for reference

Arrow pointing to date

It is recommended to keep the Name simple. Adding the dates helps you reference difference sessions later. 

Step 4:

Scroll down to the Body section:

  • A) Change or indicate the Start time (after </b>) 
  • B) Replace the placeholder zoom link (between </b> and </ul>)
Highlight of Activity Start time and Zoom link

A time and link are placed there as a placeholder for reference.

Step 5:

Click the OK button to exit

Arrow pointing to Ok button
Updating / Recycling Registration Confirmation notification templates

As the training passes, you will need to recycle the custom Registration Confirmation notification templates 

Step 1:

From Administration Systems, click System Notification Templates and locate your course notification(s)

Arrow pointing to Administration Systems and Learning Activities

Step 2:

Click the pencil icon to edit notifications

Arrow pointing to pencil icon

Step 3:

Update the Name filed

Use a number to signal that the template is free to use

Example: Adobe Sign

  • Adobe Sign 2
  • Adobe Sign 3
Highlight of updated Name field

Step 4:

Follow the Prep steps to set up a notification when you are ready to use it

Creating a Virtual Session

You can now create your Virtual Session 

See the How to Create a Virtual Session guide for instructions

Need More Help?

Contact the Employee Training Center at [email protected] or 657-278-2064 for additional assistance.