Submitting an Acknowledgement of Responsibility

This article covers how to submit an Acknowledgement of Responsibility form if required as part of an IT Purchase Authorization.

Why would I need an Acknowledgement of Responsibility?

Depending on the selections you made on the IT Purchase Authorization Request Form, the Voluntary Product Accessibility Template (VPAT) section at the bottom of the form may become a required field.

If you attached a VPAT that was deemed unacceptable or you indicated you would submit a VPAT later and were unable to do so (e.g. if the vendor did not fill out the VPAT) AND your purchase is determined to not be high impact, you need to fill out an Acknowledgement of Responsibility to meet the VPAT requirement before your IT Purchase Authorization Request can move forward.

This image shows the email you would receive if your VPAT was found to be unacceptable and an Acknowledgement of Responsibility is required.

1. Click on Other Services.

IT Request Forms menu

2. Select Acknowledgement of Responsibility.

Services menu

3. Enter the IT Purchase Authorization RITM number or click the magnifying glass to look up your requests.

Acknowledgement of Responsibility

If you know the RITM number associated with the IT Purchase Authorization, you may type/paste it in. Otherwise, click on the magnifying glass to view your IT Purchase Authorizations.

If someone else submitted the IT Purchase Authorization, you will need to get the RITM number from them. You are unable to see IT Purchase Authorizations submitted by other users.

3.1. Click on the RITM that you want to attach the Acknowledgement of Responsibility to.

Requested Items

3.2. The RITM now appears in the IT Purchase Authorization field.

Acknowledgement with RITM

4. Enter the name of the Responsible Individual or click the magnifying glass to look up users in your department(s).

E&IT Acknowledgement of Responsibility

The Responsible Individual is the person who will be using the IT product/service that is being requested in the associated IT Purchase Authorization. Often this is the person who requested that the IT product/service be purchased.

This individual is assuming responsibility for monitoring the use of the IT product/service and in the event an accessibility issue arises, work with the appropriate office to ensure alternate accommodations are made for the person(s) with a disability.

4.1. Click on the Responsible Individual.

Responsible Person

You should see a list of everyone in your division. If you do not see the name of the person you want to select, contact the IT Help Desk at 657-278-7777 or helpdesk@fullerton.edu.

5. Enter the name of the Department Chair/Dean/VP or Designee or click on the magnifying glass to look up available managers.

Appropriate Admin

You should see a list of all users in your division who are designated as Management, Department Chair, Dean, Vice President, or a designee. If you do not see the name of the person you want to select, contact the IT Help Desk at 657-278-7777 or helpdesk@fullerton.edu.

7. Change the Requested For field if desired and then click Checkout.

You may wish to change the Requested For field to the Responsible Individual for the IT Purchase Authorization.

Click Checkout when you are ready to submit the Acknowledgement of Responsibility.

8. The Acknowledgement of Responsibility is submitted! Make a note of the REQ number.

You can use the REQ number when contacting the IT Help Desk to follow up on this request.

You may not receive a confirmation email after you submit this request if you are not the Responsible Individual or Manager/Department Chair/Dean/VP/Designee involved in this request.

Need More Help?

Contact the IT Purchasing Team at dl-itpurchasing@fullerton.edu or call the IT Help Desk at 657-278-7777.