How to Waive

These instructions cover how to waive an online class in the Employee Training Center (ETC) Dashboard. 

Waiving will need to be done in Firefox. It will error out if you try it in any other browser

Verify they have registered for the Curriculum

Step 1:

 Log in to the Employee Training Center (ETC) Dashboard.

Employee Training Center dashboard / homepage.

Step 2:

Click on the Administration Icon.

Green arrow pointing to the Administration icon on the ETC dashboard.

Step 3:

Select Learning Activities. 

Green arrow pointing to Learning Activities in left panel of ETC dashboard.

Step 4:

The screen will refresh to the Activity Management page.

To search for the Curriculum, type in the name

Click on the Magnifying Glass (Search) button to search for the class

Green arrow pointing to magnifying glass button.

Step 5:

The screen will refresh to show the Curriculum

Activity management overview page

Step 6:

To the right of the desired activity, click on the dropdown arrow next to the Edit button.

Green arrow pointing to Edit dropdown button.

Step 7:

 Select Manage Roster to be taken to the class roster.

Green arrow pointing to Manage Roster.

Step 8:

 The Activity Roster page will display.

Use the Search box to find the employee that you want to waive the class for.

Green arrow pointing to close-up of search field.

Step 9:

Click on the Magnifying Glass (Search) button to generate search results of the employee.

Green arrow pointing to Search button.
If you find the employee
If you do not find the employee
  • Skip to Step 21
  • Go to Steps 10 - 20
  • They have not been registered and you will need to add them to the roster first in order to waive them.
Steps 10-20 - Registering an Employee to a Training

Step 10:

To add the employee, click the Add button

Green arrow pointing to Add button.

Step 11: 

 The Batch Registration page will display and you can select the Continue button to proceed to the registration page.

Registration Process page. Green box highlighting Continue button.

Step 12: 

 Under Available Users, click the Add button.

Left-hand side of batch registration page. Green arrow pointing to Add button.

Step 13:

 The Select Users window will display. 

Click the radio button for Select viewable users.

Step 14: 

Click on the Next button to add employees.

Step 15: 

Use the Search box to find the employee you want to add.

 Note: You can search for the employee by first and/or last name.

Green arrow pointing to Search field on Select Users page.

Step 16: 

Click on the Magnifying Glass (Search) button to search for the user.

Green arrow pointing to Search button on Select Users page.

Step 17:

 Once you find the employee, click the checkbox listed next to the employee’s name.

Next, click the OK button.

select user

Step 18: 

 Click on the top arrow button to move the employee to the Registration list.

Green arrow pointing towards arrow button.

Step 19:

 Once the employee has been added to the registration list, click the Submit button.

Green arrow pointing to Submit button.

Step 20:

You will return to the Activity Roster page.

 On the left-hand side, select the check box listed next to the employee’s name.

Green arrow pointing to user's name with a checked box next to it.

Waiving the class

The employee must be registered in the course before you are able to waive them. If they are not registered for the course and you have not completed Steps 10-20, please do so first .

Step 21:

Click on Learning Activities

Arrow pointing to Learning Activities link

Step 22:

Search for the class

Step 23:

To the right of the desired activity, click on the Manage Roster button.

Step 24:

Search for the employee you want to waive

Step 25:

 Under the Status column, use the dropdown to change the status to Waived.

Activity Roster page. Green arrow pointing to Waived status.

Step 26:

 Under the Status Date, select the date you are applying the waive on. 

Activity Roster page. Green arrow pointing to Status Date.

Step 27:

Once you have finished making the changes, select the Apply button to apply the changes.

 Activity Roster page. Green arrow pointing to Apply button.

Step 28: 

The screen will refresh to a Reason For Waiving screen.

A reason is required.

Reason For Waiving text box.

Step 29: 

Once the reason is entered, click on the OK button.

Green arrow pointing to OK button.

Step 30:

You will need to verify the Reason for Change by clicking the confirm button.

Once you verify the change, click on the Confirm button.

Green arrow pointing to Confirm button.