Adding Blanket Travel Expenses

These instructions will cover how to add Parking and Mileage expense to your Blanket Travel Expense report.

Click on any of the links below to skip ahead to that section.

Table of Contents:

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Personal Car Mileage Expense

Step 1: If you are claiming mileage, click on the Add Expense button under Report Details.

Select the Add Expense button

Step 2: A window will pop-up. Click on the + Create New Expense tab.

Select Create New Expense

Step 3: Click on Personal Car Mileage under the Mileage section.

Select Mileage Personal Car Mileage

Step 4: A Mileage Calculator window will display. Enter in your starting location in Point A. Your starting location can be work, home, etc.

Waypoints field. On point A, there is a location being typed in.

Make sure your starting location complies with the Travel Policy. If your home address auto populates be sure to change it appropriately.

Step 5: Fill in the location you are heading to in Point B.

Personal Car Mileage Expense. On point b, there is a location being typed in.

Frequently used locations may populate for you to choose from.

Step 6: Click on the Calculate Route.

Select the Calculate Route link

Step 7: Click on Make Round Trip, if you are returning to your work location.

If you made multiple trips throughout the month, you can add it to the same Blanket Travel Expense Report. 

Select the Make Round Trip link

Refer to Personal Mileage Instructions for more information on how to calculate mileage.

Step 8: When you are done adding your mileage, click on the Add Mileage to Expense button.

Select the Add Mileage to Expense button

Step 9: Under Transaction Date, click on your travel date. 

Personal Car Mileage Expense. Transaction date field. A date is selected.

Step 10: Fill out your Departure Time and Return Time. 

Departure time and return time fields. Both fields have times inputted.

Make sure to include AM or PM when entering Departure Time and Return Time.

Step 11: Under Type of Work Day, click on the appropriate option.

Depart work location and return work location is selected.

Step 12: Under Purpose of the Trip, enter in the purpose of your trip if it is different from your report header.

Purpose of the trip field. In the field, meeting has been inputted.

Step 13: Under Comment, you may enter in details of the trip, i.e. purpose of your trip.

Enter comment

If you have an approved paper Blanket Travel Request, enter in the travel document number in the Request ID field. Example: TR178000

Step 15: Under Request dropdown, click on the approved Blanket Travel Request if you have it available in Concur.

Select the approved blanket travel request

Step 16: Once you have filled everything out, click on the Save Expense button.

Select the Save Expense button

If there are more Personal Car Mileage expenses for that month, repeat the previous steps. For each day there is a Personal Car Mileage expense, a New Expense must be entered.

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Adding Parking Expense

Step 1: If you are claiming parking, click on the Add Expense button.

Select the Add Expense button

Step 2: A window will pop-up. Click on the + Create New Expense tab.

Select Create New Expense

Step 3: Under Transportation, select Parking.

Select Parking under 02. Transportation

Step 4: Under Transaction Date, click on your travel date.

Transaction date field. A date is selected.

Step 5: Under Business Purpose, enter in the purpose of your trip if it is different from your report header.

Business purpose field. In the field, meeting is inputted.

Step 6: Under City, type in the destination city and state.

City field with long beach, california inputted.

Step 7: Under Payment Type dropdown, select the appropriate payment type.

Required Payment Type field. Cash/Personal Credit Card is selected.

If parking was charged to your P-Card, pull the transaction over.

Step 8: Under Amount, type in the transaction amount.

Required Transaction Amount field. Eight dollars is inputted.

If you have an approved paper Blanket Travel Request, enter in the travel document number (TR) number in the Request ID field. Example: TR178000

Step 10: Under Request dropdown, click on the approved Blanket Travel Request if you have it available in Concur.

Select the approved blanket travel request

Step 11: Once you have filled everything out, click on Save.

Select the Save Expense button

If there are more parking expenses for that month, repeat the previous steps.

  • For each day there is a parking expense, a New Expense must be entered.
  • If the parking expense was a multiple day pass, enter it once and provide comments explaining the number of days it was used for.

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Blanket Travel Expense Report Checklist

If you would like to use a checklist, click on Blanket Travel Expense Report Checklist.

Need more help?

Contact Concur Support at [email protected] or at 657-278-3600.