Administrative Systems (AFIT)Concur Travel RequestAdding Travel Segments to a Travel Request

Adding Travel Segments to a Travel Request

This guide will provide you with step-by-step instruction on how to add your Travel Segments.

Click on any of the links below to skip ahead to that section.

Table of Contents:

If you need assistance with logging into Concur, please go to Logging into Concur.

Inputting Travel Segments

Step 1: After saving the Request Header, Concur will generate a Request ID (equivalent to the TR#) at the top left of the page. 

Segments tab. There is a green arrow pointing towards the following text: Request 36FL

Step 2: Once your Request ID has been assigned, select the Segments tab. 

Segments tab. The Segments tab is the central focus, with a green square highlighting the tab.

Step 3: The icons available for segments are Air Ticket, Railway Ticket *, Car Rental, and Hotel Reservation.


Segments tab. There are four icons displayed representing flight, railroad, rental car, and lodging.

To create any of the other segments, proceed to one of the following:

*The Railway Ticket segment is only for East coast and International travel.

Each aspect of the travel package must be separately itemized on the receipt for reimbursement or allowable Procurement Card charge. 

  • (e.g., itemized hotel charges, airfare, rental car, shuttle, etc.) 
  • No business-related travel should be booked through a vendor unless the traveler has confirmed with the vendor that each aspect of the package will be separately itemized on the receipt.

Inputting Air Ticket

Step 1: Select the Air Ticket icon.

Segments tab. There is a green arrow pointing towards the flight icon

Step 2: Fill in all applicable fields. 

Air ticket segment. There are options to input amount, from, to, date, and comment.

Step 3: Enter in the estimated Amount for the Air Ticket.

Air Ticket segment. There is a green arrow pointing towards the amount option.

Check with your approver and/or Budget Coordinator on what is considered to be an appropriate estimate for Air Tickets.

Step 4: In the Outbound section, enter the airport you will be departing From.

Then, enter the airport you will be arriving To

Air Ticket segment. There is a green arrow pointing towards the from and to options.

Step 5: Next to the Outbound and Return Dates are the departure times for each flight.

Input the appropriate times in Pacific Standard Time.

Air Ticket Segment. There are green squares highlighting Departure and time options.

The Outbound and Return Dates are automatically filled in with the Start and End Dates of your trip (specified in the Request Header). Make sure to verify that these are correct.

Step 6: Once you have filled in all the required information, click Save

Air Ticket Segment. There is a green arrow and square highlighting the save option.

Inputting Car Rental

Step 1: Select the Car Rental icon. 

Segments tab. There is a green arrow and square highlighting the car rental option

Step 2: Fill in all required and appropriate fields. 

Car Rental Segment. All fields are left blank.

Step 3: Enter in the estimated Amount for the Car Rental

Car rental Segment. There is a green arrow and square highlighting the amount option.

Check with your approver and/or Budget Coordinator on what is considered to be an appropriate estimate for Car Rentals.

Step 4: Specify the City for both Pick-Up and Drop-Off

Car Rental Segment. There are green squares highlighting the city options.

Step 5: The Pick-Up and Drop-Off Dates are automatically filled in with the Start and End Dates of your trip (specified in the Request Header).

Car Rental Segment. There are green squares highlighting the date options.

Make sure these dates are correct for your rental car pick-up and drop-off.

Step 6: Enter in any Car Preference you may have in regards to the rental car.

Example: No red cars

Car Rental Segments. There are green squares highlighting the car preference options.

Make sure to do this for both Car Preference fields.

Step 7: Once you have filled in all the required information, click Save

Car Rental Segments. There is a green arrow and square highlighting the save button.

Inputting Hotel Reservation

Step 1: Select the Hotel Reservation icon. 

Segments tab. There is a green arrow and square highlighting the hotel reservation icon.

Step 2: Fill in all applicable fields. 

Hotel Reservation segment. There are options to input the amount, city, date, details, and comments.

Step 3: Enter in the estimated Amount for the Hotel Reservation. Excludes updates, extras, insurance, etc.

Hotel Reservation Segments. There is a green arrow and square highlighting the amount option.

Check with your approver and/or Budget Coordinator on what is considered to be an appropriate estimate for Hotel Reservations.

Step 4: In the Check-In section, type in the City where you will stay. 

Hotel Reservation. There is a green arrow and square highlighting the city option.

Step 5: The Check-In and Check-Out Dates are automatically filled in with the Trip Start and End Dates (specified in the Request Header).

Hotel Reservation segment. There are green squares highlighting the date options

Make sure these dates are correct for your stay at the hotel.

Step 6: Enter any additional details pertaining to your Hotel Reservation.

Example: Staying at the conference hotel with the conference rate. 

Hotel reservation segment. There is a green arrow and square highlighting the detail option

Step 7: Once you have filled in all the required and appropriate information, click Save

Hotel reservation segment. There is a green arrow and square highlighting the save button.

Travel Request Checklist

If you would like to use a checklist, click on Travel Request Checklist.

Need more help?

Contact Concur Support at concur@fullerton.edu or at 657-278-3600.