Faculty Affairs and Records

Confirming that all Review Packet Sections are Complete

Updated on

Checking ALL Review Packet Sections

For each RTP Portfolio assigned to you as Department Chair, check to make sure that all sections of a submitted packet are labeled as “locked”.  

If any are unlocked after the annual submission deadline, lock them, check to make sure that all required information for the review type has been uploaded, then forward the Interfolio case to the next review level.

Addressing any Missing Material from the Packet

This is required for Department Chairs during the RTP evaluation process.  This portion of the review process will also require that you fill out your corresponding portions of the RTP Checklist and upload it to the packet  

Sometimes a faculty member will forget to upload something as part of his or her RTP Portfolio.  It is the job of the Faculty Member to ensure that his or her RTP portfolio is complete.

However, if you see any missing material reach out to the faculty member and complete the process below BEFORE forwarding it to the Departmental review level.  

Process for Adding Missing Material

1. Go to the section in the Candidate Packet that has the missing material and “Unlock” it

2. Email the faculty member, whose packet it is, at their fullerton.edu email address, and inform them of the following:

  • What items are missing from which section
  • That you have unlocked the section where they need to upload the missing items
  • He or she will need to log back into Interfolio, upload the missing material, and re-submit the section(s) that have been opened
  • Give the faculty member a deadline to complete the task, because you as the Chair have to forward the case to the Departmental Review level by a date specified in the Annual RTP Timetables provided by FAR

Summary of Review Periods for RTP Evaluations

Use the status assigned to each case in Interfolio to determine how much documentation should be present in each case.

RTP Status  Review type  Review Period  Required Volume of Documentation  RTP Evaluation Timetable Due Date 
First Full Performance Review 
PY2 Cumulative Full Performance review  From date of hire through submission deadline of current academic year  1 academic year or two semesters worth of documentation Timetable #1 on or around Sept 15th 
PY3-FR (1 year of Service Credit) Cumulative Full Performance review
From date of hire through submission deadline of current academic year
1 academic year or two semesters worth of documentation (will need to include some documentation from previous institution)
Timetable #1
on or around Sept 15th
PY4 (2 years of Service Credit) Cumulative Full Performance review
From date of hire through submission deadline of current academic year
1 academic year or two semesters worth of documentation (will need to include some documentation from previous institution)
Timetable #1
on or around Sept 15th
Subsequent Full Performance Reviews
PY3-FR Cumulative Full Performance review
From date of hire through submission deadline of current academic year
2 academic years or 4 semesters worth of documentation Timetable #2
on or around Oct 1st
PY4 Cumulative Full Performance review
From date of hire through submission deadline of current academic year
3 academic years or 6 semesters worth of documentation
Timetable #2
on or around Oct 1st
PY5-FR  Cumulative Full Performance review
From date of hire through submission deadline of current academic year
4 academic years or 8 semesters worth of documentation
Timetable #2
on or around Oct 1st
PY6 Cumulative Full Performance review
From date of hire through submission deadline of current academic year
5 academic years or 10 semesters worth of documentation
Timetable #2
on or around Oct 1st
Promotion to Full Professor
Cumulative Full Performance review
From day after RTP portfolio was submitted for Tenure & Promotion through submission deadline of the current academic year
depends on when the evaluation is requested
Timetable #2 on or around Oct 1st
Abbreviated Reviews 
PY3 Abbreviated Review From day after the last full-performance review was submitted through the submission deadline of the current academic year
1 academic year or 2 semesters worth of documentation  Timetable #3
on or around Oct 1st
PY5 Abbreviated Review  From day after the last full-performance review was submitted through the submission deadline of the current academic year
1 academic year or 2 semesters worth of documentation
Timetable #3
on or around Oct 1st
Exceptions to Normative RTP Process
Early Tenure and/or Early Promotion  Cumulative Full Performance review
From date of hire through submission deadline of current academic year
depends on when the evaluation is requested, but should go back to the date of hire Timetable #2
on or around Oct 1st
Early Tenure Only (applies only to faculty who have already been awarded the rank of Associate)  Cumulative Full Performance review
From date of hire through submission deadline of current academic year
depends on when the evaluation is requested, but should go back to the date of hire
Timetable #2
on or around Oct 1st
Early Promotion Only (department-specific) Cumulative Full Performance review
From date of hire through submission deadline of current academic year
depends on when the evaluation is requested, but should go back to the date of hire
Timetable #2
on or around Oct 1st
Tenure Only ((applies only to faculty who have already been awarded the rank of Associate) Cumulative Full Performance review
From date of hire through submission deadline of current academic year
5 academic years or 10 semesters worth of documentation
Timetable #2
on or around Oct 1st
Tenure & Early Promotion to Full Professor (applies only to faculty awarded the rank of Associate without tenure)
Cumulative Full Performance review
From date of hire through submission deadline of current academic year
5 academic years or 10 semesters worth of documentation
Timetable #2
on or around Oct 1st
Tenure & Promotion to Full Professor (applies only to faculty hired as Associates without tenure) Cumulative Full Performance review
From date of hire through submission deadline of current academic year
5 academic years or 10 semesters worth of documentation
Timetable #2
on or around Oct 1st
Early Promotion to Full Professor  Cumulative Full Performance review
From day after RTP portfolio was submitted for Tenure & Promotion through submission deadline of the current academic year Anywhere from 1-3 academic years or 2-6 semesters worth of documentation depending on whether the evaluation is requested  Timetable #2
on or around Oct 1st
Previous Article Finding your Assigned Cases in Interfolio
Next Article Completing the Required Interfolio Form in the “Required Items Box”