Faculty Affairs and Records

Review Step Introduction

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RTP Full Performance Review Workflow

Fall Reviewers Workshop - PowerPoint

RTP Abbreviated Review Workflow

Fall Reviewers Workshop - PowerPoint

Background Information

At this point of the RTP Review process both the DPC and the Department Chair have SIMULTANEOUS access to the submitted materials within all assigned Interfolio cases.  You will have access to two types of performance evaluations:

  1. Full Performance Reviews
  2. Abbreviated Reviews

Full Performance Reviews:

Per UPS 210.000 for each full performance review (PY2, PY3-FR, PY4, PY5-FR, PY6, Early Tenure & Early Promotion, Promotion to Full Professor, and Early Promotion to Full Professor, etc.) the DPC and the Department Chair are required to compose 2 SEPARATE documents for each faculty member under review:

  1. An evaluation statement
  2. A recommendation statement

The DPC is not responsible for running the rebuttal periods for any of their assigned cases.  That responsibility is the Department Chair's.  However, It is imperative that the DPC uploads all required documents by the deadlines posted in FAR's timetables, which are approved each year by the Provost's Office.  When you do not keep to this schedule it reduces the amount of time the next review level has to review each case.

Abbreviated reviews:

For abbreviated review the DPC only needs to compose a single document about each faculty member's progress towards tenure.  Make sure to point out an areas you think he or she should work on for his or her next full review.    

  1. Abbreviated Review Form

This type of review does not have a rebuttal period nor does your completed statement have to be shared with the faculty member under review.  The FAR office will distribute all statements at the end of the review cycle. Please refer to the annual FAR timetables for deadlines.

Candidate Role:

Responding to the Rebuttal Periods set up by the Department Chair

Responsibilities for the Review Step:

  1. Login
  2. Evaluate the submitted material in each case against the appropriate DPS criteria
  3. Compose SEPARATE Evaluation & Recommendation Statements
  4. The DPC Chair is responsible for uploading the committees separate Evaluation & Recommendation Statements to the “required items” box on the “Case Details” page of each assigned case
  5. Informing the Department Chair when the separate Evaluation & Recommendation statements are completed and uploaded.

FAR will not be creating binders this year, all paperwork that would normally have to go into the binder will be assigned as “Required Documents” at each review level.  The process for satisfying these requirements will be discussed in a later chapter

Summary of RTP Review Periods

A couple of things that you will need to keep in mind when you are evaluating the submitted materials:

  1. Some faculty will have been awarded service credit when they were hired as tenure-track faculty members.
    1. If that is the case, then they will need to incorporate documentation from their previous institution as part of their RTP portfolio for CSUF.
  2. Some faculty will have been awarded probationary year extensions or will have gone on leave during their tenure-track process.
    1. If that is the case, the documentation submitted for RTP reviews might appear to be missing some academic years or include some that don't make sense based on the hire date.  

Once the packet has been declared complete, the faculty member can only add materials to a submitted RTP Portfolio through the added materials process.

Full Performance Reviews
First Performance Review at CSUF
Probationary Year  Interfolio Status  Due Date RTP Timetable  Required Volume of Documentation 
PY2 Probationary Year 2 on or around Sept 15th  Timetable #1 Everything accumulated since the date of hire (2 semesters or 1 academic year)
PY3-FR (1 year of service credit Probationary Year 3 - full review  on or around Sept 15th  Timetable #1
  • Everything accumulated since the date of hire (2 semesters or 1 academic year)
  • Additional material will be required from a previous institution
PY4 (2 years of service credit) Probationary Year 4 on or around Sept 15th  Timetable #1
  • Everything accumulated since the date of hire (2 semesters or 1 academic year)
  • Additional material will be required from a previous institution
Subsequent Full Performance Reviews
Probationary Year  Interfolio Status  Due Date  RTP Timetable  Required Volume of Documentation
PY3-FR  Probationary Year 3 - Full Review  On or around October 1st  Timetable #2
  • 4 semesters or 2 academic year's worth of data and academic activities from the date of hire through the current submission deadline
PY4 Probationary Year 4 On or around October 1st  Timetable #2
  • 6 semesters or 3 academic year's worth of data and academic activities from the date of hire through the current submission deadline
PY5-FR Probationary Year 5 - Full Review On or around October 1st  Timetable #2
  • 8 semesters or 4 academic year's worth of data and academic activities from the date of hire through the current submission deadline
PY6  Probationary Year 6 On or around October 1st  Timetable #2
  • 10 semesters or 5 academic year's worth of data and academic activities from the date of hire through the current submission deadline
Early Tenure & Early Promotion  Early Tenure & Early Promotion  On or around October 1st  Timetable #2 Can vary but the evidence should cover everything from the date of hire through the submission deadline for the current academic year 
Early Tenure & Early Promotion to Professor Early Tenure & Early Promotion to Professor
On or around October 1st 
Timetable #2
Can vary but the evidence should cover everything from the date of hire through the submission deadline for the current academic year 
Early Tenure Only  Early Tenure  On or around October 1st  Timetable #2 Can vary but the evidence should cover everything from the date of hire through the submission deadline for the current academic year 
Early Promotion Only Early Promotion  On or around October 1st  Timetable #2 Can vary but the evidence should cover everything from the date of hire through the submission deadline for the current academic year 
Tenured  Early Promotion to Full Professor  On or around October 1st  Timetable #2 Can vary, but evidence should cover the time span between when the the RTP portfolio was submitted for Tenure & Promotion to Associate Professor through the submission deadline for the current academic year.
Tenured  Promotion to Full Professor  On or around October 1st  Timetable #2 Can vary, but should cover the time span between when the the RTP portfolio was submitted for Tenure & Promotion to Associate Professor through the submission deadline for the current academic year.
Abbreviated Reviews 
Probationary Year  Interfolio Status  Due Date  RTP Timetable  Required Volume of Documentation 
PY3 Probationary Year 3 On or around October 1st  Timetable #3
  • 2 semesters or 1 academic year's worth of material.  

Spanning between the day after the previous full performance review was submitted and the submission deadline for the current academic year.

PY5 Probationary Year 5 On or around October 1st Timetable #3
  • 2 semesters or 1 academic year's worth of material.  

Spanning between the day after the previous full performance review was submitted and the submission deadline for the current academic year.

Summary of RTP Recommendations

Any recommendation option marked with an asterisk (*) is a department-specific recommendation that has established criteria and definition in an approved department personnel standards (DPS) document, but is not defined anywhere else.  Any RTP Status marked with an asterisk (*) applies only to tenure-track faculty who are hired as Associate rather than Assistant Professors or have already earned the rank of Associate earlier in their RTP journey.

RTP Status  RTP Timetable  Recommendation Option #1 Recommendation Option #2
Recommendation Option #3
Recommendation Option #4
First Full Performance Review 
PY2 Timetable #1 PY3 with an abbreviated review  PY3 with a Full Review  Non-Retention

PY3-FR (1 year of service credit) Timetable #1 PY4 Non-Retention

PY4 (2 years of service credit) Timetable #1 PY5 with an abbreviated review  PY5 with a full review  Non-Retention

All Other Full Performance Reviews
PY3-FR Timetable #2 PY4 Terminal Year 

PY4 Timetable #2
PY5 with an abbreviated review  PY5 with a full review  Terminal Year 
PY5-FR Timetable #2
PY6 Terminal Year 

PY6 Timetable #2
Tenure & Promotion to Associate Professor  Terminal Year 

Early Tenure & Early Promotion Timetable #2
Early Tenure & Early Promotion to Associate Professor Early Promotion Only* Additional Probationary Year Only Terminal Year 
Early Tenure & Early Promotion to Professor * Timetable #2 Early Tenure & Early Promotion to Professor  Early Tenure Only Additional Probationary Year Only  Terminal Year 
Early Tenure Only * Timetable #2
Early Tenure only  Additional Probationary Year Only Terminal Year 
Early Promotion Only Timetable #2
Early Promotion only Additional Probationary Year Only
Terminal Year 

Tenure Only * Timetable #2
Tenure  Terminal Year 

Tenure & Early Promotion to Full Professor *
Timetable #2
Tenure & Early Promotion to Full Professor
Tenure Only
Terminal Year 
Tenure & Promotion to Full Professor * Timetable #2
Tenure & Promotion to Full Professor Tenure Only Terminal Year 
Early Promotion to Full Professor  Timetable #2
Early Promotion to Full Professor  No Early Promotion

Promotion to Full Professor  Timetable #2
Promotion to Full Professor  No Promotion

Abbreviated Reviews
PY3 Timetable #3 Automatic Full Performance Review (PY4).  No formal recommendation required


PY5 Timetable #3 Automatic Full Performance Review (PY6).  No formal recommendation required



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