Running the Titan Degree Audit (Faculty/Staff)

This article covers how faculty and staff can run a Titan Degree Audit (TDA) for a student.

NOTE: Faculty and staff need to request access to run TDAs; vist How to Get Access to PeopleSoft to learn more about the Campus Solutions Access Request Form.

For detailed instructions, view Accessing the Titan Degree Audit.

2. Click on the Students icon.

By default, you will be viewing undergraduate students. To switch to viewing graduate students, skip to this step.

TDA homepage

3. Choose how you want to search for the student:

Student Search screen
  1. Search by CWID (Campus-Wide ID)
  2. Search by Name
I want to search by Campus-Wide ID (CWID)

1. Enter the student's CWID and then click Submit.

search by CWID
I want to search by Name

NOTE: There is no partial matching when searching by name. You must enter a full first name and/or a full last name in order to find students.

search by name

2. Click the Select icon next to the student.

Student name search results

You may get multiple search results if you search by name so locate the student for whom you want to run a TDA and click the Select icon next to the student.

4. Select the program (major) for the Titan Degree Audit.

I want to run the TDA for the student's current major.

4.1. The default setting for the Titan Degree Audit is the student's current major, which should show under the Run Current Programs section. If the major that is showing in this section is correct, move on to the next step.

Request Audit for current major
I want to run the TDA for another major and/or with an added minor/certificate ("What if" Major)

A "what if" major allows you to see what the Titan Degree Audit would look like if the student switched majors and/or added a minor/certificate.

4.1. Click Select a Different What-if Program.

Request audit for what if major

4.2. Select a Career, Program, and Catalog Year for the "what if" major.

If you want to just run the "what if" TDA with an added minor or certificate, enter the student's current major in the Program field.

Under the Degree drop-down menu the word Refreshing appears indicating that the system is processing the selection

Note that undergraduate students are able to run a "what if" major for graduate degree programs when considering applying to a graduate program.

  1. Select a Career. Options include Undergraduate or Graduate.
  2. Select a Program from the list of available majors and major concentrations (e.g., Sociology BA or Sociology BA with a concentration in Social Work).
  3. Select the student's Catalog Year.

4.3. The system will refresh to show your selections. You can clear your selections, add a minor, or add a certificate. Once you are ready to continue, move on to the advanced options in the next step.

options selected
  1. Click Clear Selections to make a change to the career, program, or catalog year.
  2. Click Minor to add a minor to the "what if" TDA.
  3. Click Certificate to add a certificate to the "what if" TDA.

5. Click on Click to view available options to see Advanced Settings options.

advanced settings

6. If the student is using Titan Degree Planner to plan their courses, place a checkmark next to Show Planned Courses to have the planned courses added to the Titan Degree Audit.

show planned courses

7. Click Run Current Programs (for current major TDA) or Run Different Program (for "what if" TDA).

Options section with Run Audit button highlighted

8. Stay on the page for a few minutes while the process runs.

You do not need to refresh the browser or click the Update button while the process is running.

TDA processing screen

9. Once the audit has posted, you will see both a PDF and HTML version of your TDA. Click View Audit to view your audit.

completed audit requests

10. Review the TDA by scrolling down the screen.

Main TDA screen

To learn more about how to interpret the information on the TDA, view the How to Interpret TDA article.

10.1. If you select the HTML format, you can click on Close All Sections.

Closing all of the sections will make it easier to see which section(s) are unfulfilled and identify which course(s) the student still needs to take.

HTML TDA body with Close All Sections link highlighted

10.2. Click on the > (carat) next to any section to expand it.

HTML TDA with highlight showing the > icon used to expand a section

10.3. Click on a course ID to view more about the course.

courses that meet a requirement

For missing requirements, the eligible courses that meet the requirement will show and you can click on a course ID for more information.

10.4. If you selected PDF as the format, scroll down to view/download the PDF version.

TDA PDF with download options highlighted
  1. Click Download PDF Audit.
  2. Or use the Adobe tools in the PDF preview to download or print the TDA.
students menu
  1. Click the Students drop-down menu.
  2. Select Search.

12. To switch from undergraduate TDAs to graduate TDAs (or vice versa), click on the Settings menu and choose Select Career.

select different career
  1. Click on the Settings gear icon at the top right.
  2. Then choose Select Career.

12.1. Select either Undergraduate or Graduate/PBAC. Then click Continue.

select career

13. To exit, click on the Settings gear icon and then click Log Out.

log out
  1. Click on the Settings gear icon at the top right.
  2. Select Log Out.

Need More Help?

To learn more about how to interpret the information on the TDA, view the How to Interpret TDA article.

Contact the IT Help Desk at [email protected] or 657-278-7777 for additional assistance.

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