PeopleSoft/CMS/ERP Knowledge BaseOther ERP Applications25Live 25Live Express & Pro25Live Express: Canceling an Event on a Campus Calendar

25Live Express: Canceling an Event on a Campus Calendar

This article covers how authorized users can cancel an event published on a campus calendar or cancel one or more occurrences of a repeating event that has been published using 25Live Express.

These instructions assume you have already added the event to 25Live and either saved it as Confirmed.

If you need to delete the event from 25Live, you will need to delete it using 25Live Pro.

1. Log in to 25Live.

2. Click Search for Events.

25Live Express dashboard

3. Enter search criteria to locate the event you want to cancel or delete.

Canceling an Event

Once an event has been saved as confirmed and published to a campus calendar, you should edit the event information to indicate the event has been canceled so the cancellation information appears on the campus calendar(s).

However, if you need to have a published event deleted from 25Live, email 25Live@fullerton.edu.

1. Click Edit next to the event.

2. Add the word CANCELED to the Event Title for Published Calendars field.

Event information page

You may also enter "CANCELED" in front of the Event Name, although you may not have enough characters to be able to do so.

3. Scroll down and add a notation at the top of the Event Description indicating that the event has been canceled. Then click Save.

Edit event description

4. You're done! Within 20 minutes, the updated event information should appear on the campus calendar(s).

5. After the event date has passed, you can return to 25Live and change the Event State to Cancelled if you wish.

This is not a necessary step but if you wish to remove a canceled event from the campus calendars, we recommend you only do so after the event date has passed.

Change event state
  1. After the event date has passed, you can return to the Event edit screen, scroll down to the Event State section, and then click Cancelled.
  2. Then click Save.

Within 20 minutes, the event will be removed from the campus calendar(s).

Canceling a Single Occurrence of an Event

Once a repeating event has been saved as confirmed and published to a campus calendar, you should edit the event information to indicate when one or more occurrences have been canceled so the cancellation information appears on the campus calendar(s).

1. Click Edit next to the event.

2. Scroll down to the list of occurrences of the event. For each occurrence that you want to cancel, type CANCELED in the Comments field. Then click Save.

Cancel occurrences

Do NOT change the Status of the occurrence to Cancelled as this will remove the occurrence from the campus calendar(s) completely rather than providing cancellation information.

  1. Enter cancellation information in the Comments field for each occurrence that you want to mark as canceled.
  2. Then click Save.

3. You're done! Within 20 minutes, the updated event information should appear on the campus calendar.

4. After the event date has passed, you can return to 25Live and change the Status of the canceled occurrence(s) to Cancelled if you wish.

This is not a necessary step but if you wish to remove a canceled occurrence from the campus calendars, we recommend you only do so after the event date has passed.

Marking occurrence as canceled
  1. After the event date has passed, you can return to the list of occurrences to mark the canceled occurrence(s) as Cancelled in the Status field.
  2. When you click Save, the canceled occurrences will no longer appear on any of the campus calendar(s) although they will be in 25Live.

Need More Help?

Please contact the IT Help Desk at helpdesk@fullerton.edu or 657-278-7777 for additional assistance with 25Live.