Blanket Travel Request

These instructions will cover how to create and submit a Blanket Travel Request in Concur. 

Click on any of the links below to skip ahead to that section.

If you need assistance with logging into Concur, please go to Logging into Concur.

Starting a Blanket Travel Request

Step 1: Log into Concur using the CSUF Portal. You will see your Concur dashboard.

Click on Requests.

Concur Portal. The Requests tab on the top left corner is highlighted, and there is a green arrow pointing towards it.

Step 2: Click on New Request.

Requests tab has been opened. The "New Request" option has been highlighted, and there is a green arrow pointing towards it.

Blanket Travel is for travel within California, travel dates within a fiscal year (July to June) and only to be used for the following expenses:

  • Mileage
  • Parking (reasonable charges for parking)
  • Tolls (non-reimbursable expenses are Fast Track, Express Lane or equivalent)

Request Header

Step 1: Enter in the Request/Trip Name box: Blanket Travel FY Year – Year. 

Example: Blanket Travel FY 2017-2018

Request/Trip Name field. In the field, "Blanket Travel FY 2017-2018 has been inputted."

Step 2: Under How will you book your travel, click on Outside of Concur.

"How will you book your travel?" field. When clicked on, a drop-down emerges. In the drop-down, there is an option to select outside of concur or concur travel booking

Step 3: Under Will hotel cost exceed $275 per night, click on No (excludes taxes and international travel).

"Will hotel cost exceed $275 per night?" field. When clicked on, a drop-down emerges. The option of "No (excludes taxes and international travel" has been highlighted.

Step 4: Under Trip Type, click on In-State. 

Trip type field. When clicked on, a drop-down emerges. The option "In-State" has been highlighted, and there is a green arrow pointing towards it.

Step 5: For Start Date and End Date select the Fiscal Year Dates.

Example: 

  • Start Date: 07/01/2017
  • End Date: 06/30/2018
Start Date and End Date fields.

Report/Trip Purpose

Step 1: Under Report/Trip Purpose, click on Blanket Travel (Mileage/Parking/Tolls). 

Report/Trip Purpose field. When clicked on, the "Blanket travel (mileage/parking/tolls)" field has been selected.

Step 2: Under Traveler/User Type, click on Staff or Faculty, as appropriate. 

Traveler/User Type field. When clicked on, the "staff" option was selected. This option was highlighted, and there was a green arrow pointing towards it.

Step 3: Under Purpose, enter Blanket Travel and designate the year as example shows in the comments box. 

Purpose field. Within this field, the following text has been typed out, "Blanket travel within California for FY 2017-2018."

Step 4: Under Main Destination City, enter Fullerton, California.

main destination city field. Within this field, "Fullerton, California" has been inputted.

This will cover various cities.

Step 5: Under State, click on California.

"State" field. When clicked on, "California" was selected as the state. There is a green arrow pointing towards it.

Step 6: Under Main Destination Country, leave it as the United States.

Main Destination Country. In the text box, the "United States" was inputted.

Step 7: Under Does this trip contain personal travel? click on No.

Leave the number of personal days as 0

 "Does this trip contain personal travel?" field. When clicked on, a drop-down emerges showing the options to select either no or yes. No has been selected. These two options are both highlighted in green, with an arrow pointing in their direction. # of personal day field. The number zero has been inputted.

Step 8: In the Comments box, enter in Various cities in California.

Comment field. Within this field, the following text had been inputted, "Various cities in California."

Step 9: Ensure Division, Department ID, and Fund are listed correctly. 

Division, Department ID, and Fund fields.

Step 10: Then click Save

cancel, save, attachments, print/email, delete request, and submit request buttons. The save button is highlighted, and there is a green arrow pointing towards it.

Adding Expenses

For Blanket Travel, you are allowed to input the following expenses to your Blanket Travel Request:

  • Mileage
  • Parking (reasonable charges for parking)
  • Tolls (non-reimbursable expenses are Fast Track, Express Lane or equivalent)

For instructions on how to add these expenses to your Blanket Travel Request, go to Adding Expenses to your Blanket Travel Request.

Submitting Blanket Travel Request

Once you have filled out all required fields, click on Submit Request.

Attachments, print/email, delete request, and submit request buttons. The submit request button is highlighted, and there is a green arrow pointing towards it.

When it comes to completing your Blanket Travel Expense Report, please change the dates to the month you are claiming.

Blanket Travel Request Checklist

If you would like to use a checklist, please click on Blanket Travel Request Checklist.

Need more help?

Contact Concur Support at concur@fullerton.edu or at 657-278-3600.