Administrative Systems (AFIT)Concur ChecklistsP-Card Travel Expense Report Checklist

P-Card Travel Expense Report Checklist

A P-Card Travel Expense Report will be required if travel expenses are paid on your P-Card for other travelers.

Checklist

  • Appropriate options were selected in the following fields:
    • Policy— selected State Travel
    • Report/Trip Name- correct naming convention
      • P-Card Travel [Month] [Year]
      • Example: P-Card Travel SEP 2017
    • Report/Trip Start Date— entered Billing Cycle Start Date
    • Start Time
    • Report/Trip End Date— entered Billing Cycle End Date
    • End Time
    • Trip Type
    • Main Destination City
    • Additional Cities/State or Cities/Countries Traveled To
    • Report/Trip Purpose— selected P-Card Paid Travel by/for Other(s)
    • Event Name/Business Purpose
    • Mailing Address Current?
    • Does this trip contain personal travel?
    • Comment
    • Division
    • Department ID
    • Fund
  • P-Card Travel expense amount was selected appropriately and within the department’s budget

Each P-Card Travel expense must have the following information:

  • States clearly who the traveler is
  • States Traveler’s Travel Request ID

Ensure certain expense(s) have been itemized and match with the amount spent:

  • Nightly rates and taxes have been itemized (required for domestic travel)

Need more help?

Contact Concur Support at concur@fullerton.edu or at 657-278-3600.

You are done. Great job!