Recent updates
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Participating in the PTR Rebuttal Period
Updated onChecklistAt the end of the PTR evaluation process, your Deans will share copies of their and the PTRC's Evaluation Statements based on their assessment of your submitted materials either once or twice. The documents will be shared with you once, if you delcine to have a meeting with your review committees. After that you will have 10-calendar days to submit a rebuttal outlined in the process below.
The documents will be shared with you twice if you choose to have a meeting with your review committees. Once prior to your meeting, and once after the meeting has occurred. The 10-calendar day period begins once the documents have been shared with you after the meeting has occurred.
As of the 2020-2021 academic year, this process of the Dean's sharing material and you, the faculty member responding, is conducted entirely through the Interfolio Retention, Promotion, and Tenure platform (Interfolio for short).
As a CSUF faculty member you have the right to submit a written rebuttal statement to and/or request a meeting to regarding these statements using the form provided by the FAR office.
- It should be professional and cordial
- You are given 10 calendar days, after the receipt of copies of the performance evaluation statements, to submit your rebuttal if you choose
Interfolio Tutorial Guides / PTR Evaluation Faculty Guide / Rebuttal Period
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Submitting your completed Interfolio Review Packet
Updated onArticleAfter uploading the appropriate volume to all required review packet sections it is time to submit your review packet and begin the evaluation process.
As the faculty member under review, you are required to submit ALL sections of your review packet even if you have not uploaded any documentation to a certain section.
All review packet sections must be submitted by the annual submission deadline. The due date for your review packet will either be on or around October 1st, but you can always reference the following places to find your submission deadline.
- The instructions within your review packet
- The Post Tenure Review Page on the FAR website
There are three methods available to submit your review packet, choose the one that best fits your preferences.
- Submitting one section at time
- Submitting groups of sections at a time
- Submitting all sections at once
Once any or all review packet sections have been submitted by the faculty member under review, the sections become locked. The faculty member is unable to add or edit documentation within the submitted section(s).
Interfolio Tutorial Guides / PTR Evaluation Faculty Guide / Submitting your Interfolio Review Packet for Evaluation
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Changing Order of Uploaded Documents
Updated onArticleOne of the quirks of the Interfolio platform where faculty members upload their documents for evaluations is that the files are uploaded to the platform by File Size NOT File Name. Often times resulting in documents that are out of the order desired by the faculty member.
Which is why it is recommended that faculty members upload documents in small batches, when more than one document is required in an any given review packet section. Smaller batches makes it easier to rearrange document order.
Documents uploaded by the faculty member to an active review packet can be rearranged one of two ways, either individually or in groups.
Interfolio Tutorial Guides / PTR Evaluation Faculty Guide / Rearranging Document Order in Interfolio
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Repeat Users: Adding Material to a New Review Packet
Updated onArticleAs a repeat Interfolio user, in addition to the methods for uploading documentation to review packets that new users have, Interfolio provides you with several more tools to accelerate uploading your required evaluation materials.
In Interfolio these tools are listed as:
Packets in particular is useful to repeat Interfolio users because it allows you to pull materials that you have already submitted in previous evaluations into a new review packet.
Interfolio Tutorial Guides / PTR Evaluation Faculty Guide / Adding Material to a Review Packet
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New Users: Adding Material to a Review Packet
Updated onArticleAfter you open your assigned review packet from either the "Home" or "Your Packets" screen in Interfolio it will default into "Overview Mode".
There are several functions available while in "Overview Mode", which might be helpful when you are starting a new review, such as:
- The ability to View the Packet Instructions
- The ability to Preview the packet before submission
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*Most Importantly, the ability to put your packet in "Edit" mode to start adding materials
- This can be done by clicking either "packet" or "edit"
Interfolio Tutorial Guides / PTR Evaluation Faculty Guide / Adding Material to a Review Packet
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Locating Your Interfolio Review Packet
Updated onArticleAfter Logging into Interfolio following one of the three options outlined in the Log-in tutorial, CSUF faculty undergoing review, by default, will be redirected to the "Home" page of their Interfolio User Profile. This screen is one of two ways that you can located and open your assigned review packets. The other option to locate and open your review packets is on the "Your packets" screen.
Interfolio Tutorial Guides / PTR Evaluation Faculty Guide / Finding your Assigned Interfolio Review Packet
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Log In Options
Updated onArticleTo Log in to Interfolio as a CSUF faculty member there are 3 options to choose from to initiate the process. Select whichever one is best suited for your preferences.
All three options will eventually get you to the exact same place, the Login page for the Interfolio Platform, from there the process for logging in is universal regardless of which option you started with.
Interfolio Tutorial Guides / PTR Evaluation Faculty Guide / Logging Into Interfolio
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Background Information
Updated onArticleA Post Tenure Review (PTR) is a periodic evaluation that is scheduled to occur every five years after the awarding of Tenure. Every PTR portfolio is due on or around October 1st at the beginning of every 5th academic year of employment, since Tenure was awarded.
*The only exception to this schedule is when a tenured faculty member undergoes an RTP Evaluation for promotion to full professor. Then the next PTR evaluation will occur during the 5th of employment after that RTP cycle, and then every 5th year after that.
The process is governed by UPS 210.020. The purpose of this periodic evaluation is to be a "consultation of colleagues, whose aim should be the encouragement and maintenance of excellence; an acknowledgment of positive contributions made by tenured faculty; and a time to reflect on opportunities for growth and professional development."
Interfolio Tutorial Guides / PTR Evaluation Faculty Guide / Evaluation Process Information
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Tips for Annotating in Interfolio
Updated onArticleFor those of you who like to annotate or make notes on evaluation materials you can do so in Interfolio, while in the assigned case is in"read case" mode.
To initiate this process:
- Log into Interfolio
- Find a case assigned to you as a Reviewer/Evaluator
- Open the assigned case by clicking the faculty member's hyperlinked name
Interfolio Tutorial Guides / RTP Evaluation Reviewer Guide / Appendix I: Tips for Annotating in Interfolio
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How to Forward your Cases to the Next Review Level
Updated onArticleAs an RTP Reviewer there are 2 methods to move submitted RTP Portfolios to the next review level, by the annual deadline published in the FAR evaluation time tables.
Once cases are forwarded in the RTP cycle the review committees who had access to the case will lose it as the case continues on its journey.
Interfolio Tutorial Guides / RTP Evaluation Reviewer Guide / Chapter 3: College Dean