How to Create an ILT Recurrence

These instructions cover how to create a recurring ILT (in-person led training) in the ETC. 

A recurring ILT offers the customer reminder(s) as to when they will need to register for the ILT again.

Create an ILT Class

Step 1:

Complete and follow the steps for creating an ILT class, as usual

Reminder: If this is a brand new class, you must first create an ILT Course before creating the ILT Class.  

Please refer to the How to Create an ILT Course guide.

Submit a ticket to the Employee Training Center (ETC)

Step 2: 

Email the following to the ETC:

  1. Subject: ILT Recurrence Request
  2. ILT Course ID
  3. Recurrence Length (e.g., 1 year or 2 years)
Email Template with required subject field, course id and recurrence length

ETC will create the backend structure and organization, including notifications for you.

Course Owner Assign Users to the Organization

Step 3:

Add people to the organization 

Please see How to Manage an Organizations Users Guide for instructions

The Course Owner will need to add people to the Organization to prompt notifications for the recurrent course.

Export a Roster to Excel (Optional)

For adding larger attendee lists, it is recommended that the course owner export the roster to Excel and add them via a comma delimited list.

These instructions will go through the process for how to export a course roster to excel.

Employee training center dashboard

Step 2:

Click on the Administration button

An arrow points to the administration button

Step 3:

Click on Learning Activities

An arrow points to the Learning Activities button

Step 4:

In the Activity Management page, Search for your course

An arrow points to the search field on the activity management page

Step 5:

Click on the Edit caret that corresponds to your course

An arrow points to the caret next to the edit button

Step 6:

Select Manage Roster

An arrow points to the Manage Roster option from the dropdown menu

Step 7:

The course registrants will appear in the Activity Roster

Click on the Filter by Status drop-down caret

The activity roster page with a highlight over the filter by status dropdown menu

Step 8:

Select Attended

An arrow points to the Attended filter option

Step 9: 

Click on the Excel icon

An arrow points to the excel icon

Step 10:

Leave the default options

Click Next to generate your excel list of attendees

An arrow points to the next button

Step 11:

The excel file will generate

Click on the 'Click here to download the file' link

An arrow points to the 'Click here to download the file' link

Step 12:

Take your excel data and add the people to the Organization. 

Please see the How to Manage an Organizations Users Guide for instructions on the Comma-delimited method.

Need More Help?

Please contact the Employee Training Center