How to Create an ILT Class
These instructions cover how to create an ILT Class in the Employee Training Center (ETC).
If this is a brand new class, you must first create an ILT Course before creating the ILT Class.
Please refer to the How to Create an ILT Course guide.
Click on any of the links below to expand for a detailed step-by-step process.
Table of Contents
Start on the Employee Training Center (ETC) Dashboard.
Next, click on the Administration Icon located at the upper left-hand corner.
From the dropdown, select Product Administration.
Next click on Learning.
Click on Learning Activities.
From there, the screen will refresh to the Activity Management page.
In the upper right corner, click on the New Activity button.
From the dropdown, select ILT Class.
The screen will refresh to show the Offering Wizard, where you will enter the specifics of the class.
Begin by clicking on the Browse button to search for the appropriate ILT Course.
- An ILT Course will have to have been created before creating the ILT Class.
- You only need to create an ILT Course once.
- Please refer to the ‘How to Create an ILT Course’ guide.
Next, select the appropriate radio button listed next to the ILT Course in which you want to create a class for.
Once you find the class, click on the OK button.
Once you have selected the appropriate ILT Course, your screen will refresh back to the Offering Wizard.
From there, use the Calendar to select the desired Start Date and Time for the session you would like to create.
Select the desired End Date and Time for the session you would like to create.
Ensure the Time Zone, is America/Los Angeles.
Enter the Maximum Capacity.
To allow users who have expressed interest to be notified, check the indicated box.
Once all information is entered, click on the Build Offering button in the bottom right-hand corner.
From there, the screen will refresh to the Offering Set Up page, where you will see all of the course details listed.
Ensure that all required fields are filled out* (Indicated by a red asterisk).
For example: Changing the name of the class and the code.
Once you have created the offering of the ILT Class and made the appropriate specifications, click on the Save button.
To add an instructor begin by selecting the Optional button located on the bottom right-hand corner of your Learning Activity Properties.
Under Resources, click on Instructors.
From there, click on the Add button.
Ensure you select the ‘Select Instructor’ radio button, then click on the Next button.
From there, the screen will refresh to show a list of available instructors. Select an instructor by clicking on the check box to the left of their name.
- You can select more than one instructor.
- Their availability on the Employee Training Center does not reflect their actual (Outlook) availability.
Once you have selected the instructor(s), click on the Next button.
Select whether you want the instructor to be Qualified and or Responsible for the class.
- Acts as support during training sessions.
- They do not have access to the activity roster and do not receive email notifications.
- Instructor / Trainer
- They have access to the activity roster, where they can add users, update statuses, and enter completion information.
- They will receive email notifications.
To make an instructor Qualified, click on the Qualified box that coordinates with the instructors name.
To make an instructor Responsible for the class, click Qualified and Responsible box that coordinates with the instructors name.
Click on the OK button.
The screen will refresh and the instructor will be added to the list.
Select the check box next to the appropriate instructor’s name that will be teaching the class.
Click on the Next button to finalize adding the instructor and to go to the Locations tab.
Start on the Locations tab.
To add the location of the class, click on the Add button.
From there, the screen will refresh to the Select Location page.
Search for the location by using the search field or click on the magnifying glass to show all available locations.
Select the check box next to the appropriate location.
Click on the OK button.
You will return to the Locations page.
Click on the desired location’s check box on the left-hand side.
On the bottom right-hand side, click on the OK button.
To add a notification begin by clicking on the Optional button located on the bottom right-hand corner of your Learning Activity Properties for the class.
Under Notifications, click on System.
The System page will display, and you can activate the necessary notification templates.
CSUF preferred ILT Notifications are:
- Registration Confirmation Notification
- Registration Cancellation/Deletion Notification
- Learning Activity Cancellation Notification
- Registration – Smart Waiting List Template
- Learning Activity Assignment Change Notification
Use the search box to find the ILT notification template.
Click on Pencil icon to edit the notification.
The Registration Confirmation Notification window will display.
Uncheck Inherit parent domain settings. This will allow you to make edits.
Under Notification Template, click on the Browse button.
Select the appropriate customized CSUF notification template and then click on the OK button.
Note: The following notifications and notification templates go together:
Check the Active – Activate this notification box.
Click on the OK button until you return to the Properties page.
Once the screen refreshes, click on the Validate for Production button in the lower right-hand corner to make it visible to the campus.
Now that you have created the class in Staging you are ready to move it to Production.
Click on the Move to Production button.
Click on the Close button in the lower right-hand corner.
Your ILT class has now been created and will now be viewable.