How to Create an ILT Class

These instructions cover how to create an ILT Class in the Employee Training Center (ETC).

If this is a brand new class, you must first create an ILT Course before creating the ILT Class.

 Please refer to the How to Create an ILT Course guide.

Click on any of the links below to expand for a detailed step-by-step process.

Table of Contents

Creating an ILT Class

Step 1: 

 Start on the Employee Training Center (ETC) Dashboard.

Employee Training Center dashboard / homepage.

Step 2:

Next, click on the Administration Icon located at the upper left-hand corner.

Employee Training Center dashboard / homepage. Green arrow pointing to the Administration icon.

Step 3:

Click on Learning Activities. 

Green arrow pointing to Learning Activities in left hand panel of ETC dashboard.

Step 4:

From there, the screen will refresh to the Activity Management page.

Step 5:

In the upper right corner, click on the New Activity button.

Green arrow pointing to New Activity button.

Step 6:

From the dropdown, select ILT Class.

Green arrow pointing to ILT Class in dropdown menu under New Activity.

Step 7:

The screen will refresh to show the Offering Wizard, where you will enter the specifics of the class.

Offering Wizard page.

Step 8:

Begin by clicking on the Browse button to search for the appropriate ILT Course.

  • An ILT Course will have to have been created before creating the ILT Class.
  • You only need to create an ILT Course once.
  • Please refer to the ‘How to Create an ILT Course’ guide.
Top section of the Offering Wizard. Green arrow pointing to the Browse button.

Step 9:

Next, select the appropriate radio button listed next to the ILT Course in which you want to create a class for.

This shows a list of Class / Course offerings. There is a green arrow pointing to the left of each offering prompting you to select the appropriate offering's circle.

Step 10:

Once you find the class, click on the OK button.

Green arrow pointing to the OK button.

Step 11:

Once you have selected the appropriate ILT Course, your screen will refresh back to the Offering Wizard.

Offering Wizard page.

Step 12:

From there, use the Calendar to select the desired Start Date and Time for the session you would like to create.

Green arrow pointing to the Start Date Calendar.

Step 13:

 Select the desired End Date and Time for the session you would like to create.

Green arrow pointing to the End Date Calendar.

Step 14:

 Ensure the Time Zone, is America/Los Angeles.

Green arrow pointing to the Time Zone options.

Step 15:

 Enter the Maximum Capacity.

Green arrow pointing to the Maximum Capacity option.

Step 16:

 To allow users who have expressed interest to be notified, check the indicated box.

Green arrow pointing to the Send Notification check box.

Step 17:

 Once all information is entered, click on the Build Offering button in the bottom right-hand corner.

Green arrow pointing to the Build Offering button.

Step 18:

From there, the screen will refresh to the Offering Set Up page, where you will see all of the course details listed.

Offering Set Up Page.

Step 19:

Ensure that all required fields are filled out (Indicated by a red asterisk).

Note: Domain should remain Fullerton

Offering Set Up Page.

Step 20: 

 Once you have created the offering of the ILT Class and made the appropriate specifications, click on the Save button.

Green arrow pointing to the Save button.
Adding Instructors

Step 1:

To add an instructor begin by selecting the Optional button located on the bottom right-hand corner of your Learning Activity Properties.

Green arrow pointing to the Optional button.

Step 2:

 Under Resources, click on Instructors.

Green arrow pointing to Instructors under Resources.

Step 3:

 From there, click on the Add button.

Green arrow pointing to Add button.

Step 4:

 Ensure you select the ‘Select Instructor’ radio button, then click on the Next button.

Select Instructors page. Green arrow pointing to Select Instructor next to filled in radio button. The Next button is outlined.

Step 5:

From there, the screen will refresh to show a list of available instructors. 

Select an instructor by clicking on the check box to the left of their name.

  • You can select more than one instructor.
  • Their availability on the Employee Training Center does not reflect their actual (Outlook) availability.
Select Instructor page. Green arrow pointing to the check boxes to the left of each instructor.

Step 6:

 Once you have selected the instructor(s), click on the Next button.

Select Instructor page

Step 7:

Select whether you want the instructor to be Qualified and or Responsible for the class.

Qualified Instructor

  • Acts as support during training sessions.
  • They do not have access to the activity roster and do not receive email notifications.

Responsible Instructor

  • Instructor / Trainer
  • They have access to the activity roster, where they can add users, update statuses, and enter completion information.
  • They will receive email notifications.
qualified and responsible options

It is recommended to select both Qualified and Responsible

Step 8:

 Click on the OK button.

Green arrow pointing to OK button.

Step 9:

The screen will refresh and the instructor will be added to the list.

Instructor page outlining name of employee.

Step 10:

Select the check box next to the appropriate instructor’s name that will be teaching the class.

Instructor page. Green arrow pointing to the check box to the left of the instructor.

Step 11:

 Click on the Next button to finalize adding the instructor and to go to the Locations tab.

Green arrow pointing to the next button.
Adding Locations

Step 1:

 Start on the Locations tab.

Locations page. Green arrow pointing to the Locations tab on the top of the page.

Step 2:

 To add the location of the class, click on the Add button.

This is the Locations page. There is a green arrow pointing to Add.

Step 3:

 From there, the screen will refresh to the Select Location page.

Search for the location by using the search field or click on the magnifying glass to show all available locations.

This is the Select Location page. There is a green arrow pointing to the search bar on the top left of the page.

Step 4:

Select the check box next to the appropriate location.

select location

Step 5:

 Click on the OK button.

This is the Select Location page. The appropriate location is check marked. There is a green arrow pointing to the OK button.

Step 6:

You will return to the Locations page.

 Click on the desired location’s check box on the left-hand side.

This is the Location page. There is an arrow pointing to the check marked box to the left of the appropriate location.

Step 7:

 On the bottom right-hand side, click on the OK button.

This is the bottom right hand side of the location page. There is a green arrow pointing to the OK button.
Notifications

The following notifications are defaulted to Active

List of defaulted notifications

CSUF recommended ILT Notifications are:

  • Registration Confirmation Notification
  • Registration Cancellation/Deletion Notification
  • Learning Activity Cancellation Notification
  • Registration – Smart Waiting List Template
  • Learning Activity Assignment Change Notification  

For custom notifications (including CSUF logo), please email the Employee Training Center to request custom notifications. 

Inactivate Notification(s)

Step 1:

Click on the Optional button located on the bottom right-hand corner of your Learning Activity Properties for the class.

This is the Learning Activity / Offering Properties page. There is a green arrow pointing to the Optional button on the bottom right hand side.

Step 2:

 Under Notifications, click on System.

This shows the Edit Offering options page. Under the Notifications section, there is a green arrow pointing to System.

Step 3:

The System page will display

This is the Notifications - Systems page. It shows a list of all available Notification templates.

Step 4:

Check the box to select the notification 

Step 5:

Click on the Inactivate button

Step 1:

Search for the notification you would like to activate 

This is the Notifications - Systems page. There is a green arrow pointing to the search bar. There is a generated search for Registration confirmation.

You may want to change the View by to Inactive

Highlight of the View By drop-down

Step 2:

Check the box of the notification you would like to Activate

Step 3:

Click the Activate button

Validate for Production

Step 1:

Once the screen refreshes, click on the Validate for Production button in the lower right-hand corner to make it visible to the campus.

Learning Activity Properties page. There is a green arrow pointing to the Validate for Production button.

Step 2:

Now that you have created the class in Staging you are ready to move it to Production.

 Click on the Move to Production button.

Validation Results page for the Activity / offering. There is a green arrow pointing to Move to Production button.

Step 3:

Click on the Close button in the lower right-hand corner.

Your ILT class has now been created and will now be viewable.

Learning Activity Properties page. There is a green arrow pointing to the Close button on the bottom right hand side of the page.