Managing Members of Your Distribution List
This article covers how users can manage the members of their distribution lists using Microsoft Outlook and Outlook on the Web.
These instructions are for distribution lists created in the campus Global Address Book. If you create contact groups in your own email account in Outlook, you can find instructions on the Microsoft Support website.
1. Open Microsoft Outlook and then open the Address Book.
Open up Microsoft Outlook and click on the Address Book button to open it.
2. Locate the distribution list by typing the full or partial name of it. Then double click on the DL to open it.
- Check that you are using the Global Address List as the Address Book instead of the Offline Global Address List.
- Type in the full or partial name of the distribution list you want to modify.
- Double click on the DL in the list to open it.
3. Click Modify Members.
4. To add a person to the DL, click Add.
4.1. Type the name of the person you want to add. Then double click on the name to add it to the Add field. Repeat with any additional people you want to add. Then click OK.
- Type in the name of the person you want to add.
- Double click on the person's name in the list.
- The person's name will appear in the Add section at the bottom of the window.
- Once you have added all of the names that you wish to add to the DL, click OK.
It is not recommended to add more than about 10 people to a DL at one time.
4.2. Click OK.
4.3. Click OK again to save your changes. You're done!
5. To remove a person from the DL, click on their name in the Members list and then click Remove.
- Click on the name of the person you want to remove from the DL.
- Then click Remove.
5.1. Then click OK.
Once you have finished removing the names you want taken off of the DL, click OK.
It is not recommended that you remove more than 10 names from the DL at one time.
5.2. Click OK again to save your changes. You're done!
1. Log in to Outlook on the Web.
2. Click the Settings icon.
Click on the Settings icon at the top right of Outlook on the Web.
3. Scroll down and select Mail under Your App Settings.
4. Click General.
5. Click Distribution groups.
6. Locate the DL you want to modify under Distribution groups I own and double click on it to open it.
7. Click membership.
8. To add a user to the distribution list, click the plus icon.
8.1. Type the name of the person you want to add and then click the magnifying glass to search. Then click the plus icon next to their name to add them to the Members field. Repeat with any additional people you want to add. Then click Save.
- Type in the name of the person you want to add and then click the magnifying glass to search.
- Click on the plus icon next to the user's name.
- The person's name will appear in the Members section at the top of the window.
- Once you have added all of the names that you wish to add to the DL, click Save.
8.2. Click Save to save your changes. You're done adding members!
9. To remove a user from the distribution list, click on the name you want to remove. Then click the minus icon.
- Click on the name of the person you want to remove from the DL.
- Then click the minus icon.
9.1. Click Save to save your changes. You're done removing members!
Need More Help?
Contact the IT Help Desk at [email protected] or 657-278-7777 for additional assistance.