Delete Multiple Messages

This article covers how to delete multiple email messages using Microsoft Outlook desktop application.  

NOTE: In addition to deleting email from your regular email you will also be able to delete email from the Online Archive or local data file folders.

**  The same instructions apply for a PC, as well as a Mac desktop workstation.

Select Multiple Email to Delete

If you know the email you want to delete you can select the emails; otherwise review Searching Email to find the email you want to delete.

1. Select Email Randomly.

 Select Email Randomly.

Hold the CTRL key as you select (or deselect) the desired email as you go through your email.  When the emails you want to move are selected they will be highlighted.

2. Select Email in a Continuous Row.

Select Email in a Continuous Row.

Click to select the first email.  Use the scroll bar, if needed, to go to the last email. Hold the SHIFT key and click the last email to be deleted.  All selected email will be highlighted.

Delete Email

3. Click Delete Icon on Home Ribbon.

Click Delete Icon on Home Ribbon.

4. Right-click on a Highlighted Email.

Right-click on a Highlighted Email.

On the pop-up, click Delete.

Permanently Delete Email

5. Hold SHIFT Key on Keyboard While Deleting Email.

Hold SHIFT Key on Keyboard While Deleting Email.

Click Yes to continue.

NOTE:  Email is moved directly to the permanently deleted folder.  You will not be able to recover it from the regular Deleted Items folder.  To recover permanently deleted email view Recover Deleted Email Items.

Deleted Email

6. Deleted Email is Moved to the Deleted Items Folder.

 Deleted Email is Moved to the Deleted Items Folder.

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Created by: DBH