IT Knowledge BaseGeneral TopicsFaculty/Staff Email Campus Distribution Lists (DLs)Using an iPad to Send an Email to a Campus Distribution List

Using an iPad to Send an Email to a Campus Distribution List

This article covers how authorized users can send an email to one of  the campus distribution lists using an iPad.

The Campus Distribution Lists are:

  • DL-Campus Employees
  • DL-All-Faculty
  • DL-All-Staff
  • DL-Full-Time Faculty
  • DL-Part-Time Faculty
  • DL-Full-Time Staff
  • DL-Part-Time Staff
  • DL-Management

Remember that you must use an administrative account (e.g.  [email protected]) rather than your personal work account to send  emails to these distribution lists. Be sure you know which  administrative account(s) you have access to use to send emails to these  distribution lists and which account is most appropriate for the email  you want to send before you get started.

You must have your administrative account added an account on your mobile device in order to follow these instructions. This usually means you need the username and password for the account.

When sending from an iPad, emails are typically in plain text format so you will not be able to add any formatting or images. You will be able to an attachment as long as you have access to it from your iPad (e.g. if it's stored in Dropbox).

1. First, compose your email. All of the content should be reviewed and complete before addressing the email to any distribution list(s).

email to be sent

Be sure that the From field has been changed to your administrative account and you are not using your personal account.

I am using the Mail app

1. Tap the plus sign icon at the far right of the To field.

Mail to field

2. Tap Groups.

Mail contacts

3. Scroll down to the Global Address List for your administrative account.

Mail choose address list

If you have both your administrative account and your personal work account on this device, be sure you select the Global Address List for your administrative account. This is because some accounts have been moved to Office 365 Email and accounts on Office 365 will send to a different entry for campus DLs.

4. Type the full name of the DL in the search field. Then tap on the appropriate listing for the distribution list(s) you are sending to.

Mail choose DL
  1. Type the full name of the DL in the search field.
  2. Then tap on the appropriate listing when it appears.
I am using the Microsoft Outlook app

1. Tap the To field.

Outlook to field

2. Type the full name of the distribution list in the search field. Then tap Search Directory.

Outlook search DL
  1. Type the full name of the distribution list.
  2. Tap Search Directory.

3. Tap on the distribution list you want to send to.

Outlook choose DL

2. Review your email at least one more time for content and accessibility. Then tap Send. You're done!

Email to be sent

I get an error when trying to send to a campus distribution list!

Need More Help?

Contact the IT Help Desk at [email protected] or 657-278-7777 for additional assistance.