CSUBUY P2P IT Purchase Decision Tree
This decision tree is designed to help campus users determine what steps are necessary for an IT-related purchase with the new CSUBUY Procure-To-Pay (P2P) system
Additional Resources
Are you using state funds for this purchase?
Submit an IT Purchase Authorization Request in Service-Now
ASC and ASI are currently not using CSUBUY P2P, so all IT-related purchases will use the IT Purchase Authorization Request.
View the Creating a New IT Purchase Authorization Request guide for step-by-step instructions on how to access and submit an IT Purchase Authorization Form.
Is this a zero-dollar purchase or zero dollar request for application add-on (LTI)?
Submit an IT Purchase Authorization Request in Service-Now
Zero dollar purchases and zero dollar requests for application add-ons (LTI) are currently not using CSUBUY P2P, so an IT Purchase Authorization Request is required.
View the Creating a New IT Purchase Authorization Request guide for step-by-step instructions on how to access and submit an IT Purchase Authorization Form.
Is your request for software or hardware?
Software includes items such as desktop software, cloud software/service, server operating system software, server application software, and software subscriptions.
Hardware includes physical items such as laptops, iPads, printers, servers, A/V equipment such as projectors, and cameras.
Please note that Consumables are exempt from this process.
Submit an IT Software Purchase form in CSUBUY P2P
IT software purchases are mainly handled through the CSUBUY P2P system. Visit the CSUBUY P2P website for instructions on how to submit a purchase form.
Please note that if the VPAT/ACR for your request is not sufficient or if the vendor is not able to provide a VPAT/ACR, then the IT Procurement team will require you to submit an Equally Effective Alternate Access Plan (EEAAP) in Service-Now.
1. Create a IT Hardware Purchase form in CSUBUY P2P, but do not submit it for approval yet.
You will need a CSUBUY P2P ID number to add to the IT Purchase Authorization Request Form to avoid duplicating the same information and attachments on that form.
Visit the CSUBUY P2P website for instructions on how to create a purchase form.
2. Submit an IT Purchase Authorization Request Form for your hardware request.
View the Creating a New IT Purchase Authorization Request guide for step-by-step instructions on how to access and submit an IT Purchase Authorization Form.
3. Once you have an IT Authorization Number, add it to the CSUBUY P2P form as a comment and then continue with the P2P request.
Visit the CSUBUY P2P website for instructions on how to add comments to a request form and submit requests for approval.