About IT Purchase Authorization Requests

This article contains basic information about the IT Purchase Authorization Request Form.

What is the IT Purchase Authorization Request Form?

In  compliance with California Government Code Section 11135 and Section 508 of the Rehabilitation Act of 1973, the University must apply  accessibility standards to Electronic and Information Technology  (E&IT) products and services that it buys, creates, uses and  maintains.

The electronic IT Purchase request form initiates and documents the  review process of IT products/services to ensure our campus adheres to CSU policy and applicable laws. The form must be completed by the purchase requester,  reviewed for compliance, and approved by an IT/ATI subject matter expert  (SME) prior to proceeding with the purchase. Consumable products do not require review and may be processed via customary University protocol.

The duration of the review process will vary based on campus peak  periods (start of a semester, year-end fiscal deadlines, etc.), the  product/service type, and timeliness of suppliers in providing a VPAT  and/or resolving contractual provisions, as deemed necessary by the  Information Security Office.

What is the Acknowledgement of Responsibility Form?

When systems, software or processes do not meet requirements of Section 508, the requester of the product/service must acknowledge such and certify strategies will be deployed to ensure comparable access  for persons with disabilities.

What is the Equally Effective Alternate Access Plan (EEAAP) Form?

When systems, software or processes do not meet requirements of Section 508, an alternative access plan must be  developed to address the accessibility issue. This form is used to describe the alternate access plan.  Plan approval from the Division of  IT AVP/VP is required before the procurement can commence.

Where can I find more details about this process and these forms?

Visit the IT Purchasing website to learn more about the IT Purchasing process. You can also find checklists, technology standards, Subject Matter Expert contact information, and a VPAT repository.

Need More Help?

For technical assistance, please contact the IT Help Desk at [email protected] or 657-278-7777.

For assistance with the IT Purchasing process, contact the IT Purchasing Team at [email protected].