Substitute Faculty Timesheet (SFT)

This guide will walk you through the steps of filling out and submitting a Substitute Faculty Timesheet Form. Please note, a workflow is also provided for reference.

form process map

START: The process begins when the form is initiated by the preparer. 

END: The process concludes with an email notification going to the Preparer, Faculty, and Payroll. The Department Chair will be CC'd. See the Notification guide for examples 

Login

To login, please see the Accessing Adobe Experience Manager (AEM) guide for instructions

Please see the Form Navigation for information on how to navigate the form through the various buttons and links 

Initiating Form

Step 1:

Enter the CWID in the Employee ID field

Highlight of Employee ID

Upon entering CWID, the First Name and Last Name field will populate

Highlight of First Name and Last Name field

Step 3:

Enter the information for the following required fields:

  • Month / Year
  • CMS Position Number
  • Reporting Unit
Highlight of required field

Step 4:

Click on the Timesheet tab

Arrow pointing to Timesheet tab

Step 5:

Enter the appropriate hours in the Lecture and/or Lab/Prep row

Arrows pointing to Lecture and Lab/Prep fields

The Lecture Hours Total and Lab/Prep Total fields will populate based on your entries into the rows

Highlight of Lecture Hours and Lab/Prep fields

Step 6:

Enter the Range Code

Highlight of Range code field

The Compensation fields will populate based on your entries into the rows

Highlight of compensation fields

Step 7:

Click on the Signature and Acknowledgement tab

Arrow pointing to Signature and Acknowledgement tab

Step 8:

Click on the Signature checkbox to indicate that you have completed the review

Arrow pointing to Signature checkbox

Step 9: (Optional)

If you would like, you can leave comments in the Comments field

Arrow pointing to Comments field

Step 10:

Click on the Submit button

Arrow pointing to Submit button
Substitute Faculty

Step 1:

Click on the Basic Details and Timesheet tab to review the information provided

Arrow pointing to Basic Details and Timesheet tabs

Step 2:

Click on the Signature and Acknowledgement tab 

Arrow pointing to Signature and Acknowledgement tab

Step 3:

Review the Comments section for any comments provided

Arrow pointing to Comments field

Step 4:

Click on the Signature checkbox to indicate that you have completed the review

Arrow pointing to signature checkbox

The Signature field will populate upon checking the box

Step 5: (Optional)

If you would like, you can leave comments in the Comments field

Arrow pointing to Comments field

Step 6:

Click on the Submit button 

Arrow pointing to Submit button

Step 7: (Optional)

Leave a comment in the Comments(Optional) field

Arrow pointing to Comments/Optional field

Step 8:

Click on the Confirm button

Arrow pointing to Confirm button

Step 9:

Click on the OK button 

Arrow pointing to OK button
Chair

Step 1:

Click on the Basic Details and Timesheet tab to review the information provided

Arrow pointing to Basic Details and Timesheet tabs

Step 2:

Click on the Signature and Acknowledgement tab 

Arrow pointing to Signature and Acknowledgement tab

Step 3:

Review the Comments section for any comments provided

Arrow pointing to optional comments fields

Step 4:

Check the Signature box to indicate that you have completed the review

Arrow pointing to signature chekbox

The Signature field will populate upon checking the box

Highlight of Signature field

Step 5: (Optional)

If you would like, you can leave comments in the Comments field

Arrow pointing to Comments field

Step 6:

Click on the Approve button 

Arrow pointing to Approve button

Step 7: (Optional)

Leave a comment in the Comments(Optional) field

Arrow pointing to Comments/Optional field

Step 8:

Click on the Confirm button 

Arrow pointing to Confirm button

Step 9:

Click on the OK button 

Arrow pointing to Ok button