Faculty Action Request (FAR) Form

This guide will walk you through the steps of filling out and submitting a Faculty Action Request Form (FAR). Please note, a workflow is also provided for reference.

Workflow

process map

Please see the Form Navigation guide for information on how to navigate the form through the various buttons and links

Login

To login, please see the Accessing Adobe Experience Manager (AEM) guide for instructions

Initiating Form

Step 1:

Enter the term "faculty' in the search bar

Arrow pointing to Form name

Step 2:

Click on the airplane icon that corresponds to the Faculty Action Request form 

Arrow poiniting to airplane icon

Step 3:

Enter the CWID for the faculty 

The First and Last Name will populate upon CWID entry

Arrow pointing to CWID field

Step 4:

Enter CMS Position number, the Department Name will populate

Enter the College/Division in the appropriate fields

Highlight of CMS Position Number and College / Division fields

Step 5:

Enter the College and Degree type of the Faculty, if applicable

Arrow pointing to College and Degree Type fields

Step 6:

Click on the Employment Information tab 

Arrow pointing to Employment Information tab

Step 7:

Click on the Action Request caret

Arrow pointing to Action Requested drop-down

Step 8:

Select the appropriate choice

Arrow pointing to Action Requested options

Step 9:

Check all that apply

Arrow pointing to Options

Step 10:

Confirm Class/ Department/Term data in Current information line and edit accordingly


Highlight of Current Information row

Step 11:

Enter any new or changed information in the New/Changed Information line, if applicable

Highlight of New/Changed Information row

Step 12:

Scroll down to the next table

Complete the Current row

Highlight of Current row

Step 13:

Enter changed information

Complete fields that need to be modified only

For example, if the faculty will be receiving an increased unit load, only fill in the paid units and PIMS fraction

Highlight of New/Changed row

Fields:

  • Dept. ID
  • Job Code
  • Transaction Effective Date
  • Appt/Leave End Date
  • Range/Grade (Ex:2/A)
  • Paid Units
  • PIMS Fraction (must be a fraction)
  • Base Pay
  • Range Hours From (ISA's Only) 
  • Range Hours To (ISA's Only) 

If you do not want to attach a document, skip to Step 14

If you do want to attach a document, continue to Step 12

Step 14:

Click on the Supporting Documents (Optional) tab 

Arrow pointing to Supporting Documents (Optional) tab

Step 15:

Click on the Attach button to attach a document

Arrow pointing to the Attach button

The document will show under the Attach button 

Arrow pointing to attached document

Step 16:

Click on the Dean/AVP or Designee tab 

Arrow pointing to Dean/AVP or Designee tab

Step 17:

Click on the drop-down caret 

Arrow pointing to Dean Designee Name drop-down caret

Step 18:

Select the appropriate Dean/AVP or Designee

Arrow pointing to Dean Designee Name drop-down options

Step 19:

Click on the Signature and Acknowledgement tab 

Arrow pointing to Signature and Acknowledgement tab

Step 20:

Check the acknowledgement checkbox

Arrow pointing to Acknowledgement checkbox

Step 21:

Upon selecting the acknowledgment checkbox, the Signature and Email ID field will populate

Highlight of populated Signature and Email ID fields

Step 22:

Enter your extension 

Arrow pointing to Extension field

Step 23:

When you are ready, click the Submit button 

Arrow pointing to Submit button

The page will refresh to show a submittal confirmation page

Confirmation screen
Academic HR

Your will receive a notification from when a form is submitted and ready for your review

Sample Notification Email

You can access the form via:


Step 1:

Click on the document title link

Arrow pointing to document Title

Step 2:

Click on the Proceed button

Arrow pointing to Proceed button

Step 3: (Optional)

You can view any attached documents under the Supporting Documents section by clicking on the 'eye' icon

Highlight of Supporting Documents

Step 4: (Optional)

You can attach a document by clicking on the Upload File(s) button 

Highlight of Upload File(s) button

Step 5:

For viewing ease, click on the window caret

This will collapse the left hand window

Arrow pointing to Side bar collapse caret

Step 6:

Click on the Employment Information and Dean/AVP or Designee tabs to review information provided

Arrow pointing to Employment Information and Dean/AVP or Designee tabs

Step 7:

Click on the Signature and Acknowledgement tab 

Arrow pointing to Signature and Acknowledgement tab

Step 8: (Optional)

Leave any comments in the HRDI Comments field

Arrow pointing to  HRDI Comments field

Step 9:

Click on the Submit button 

Arrow pointing to Submit button

Step 10: (Optional)

Leave a comment in the Comments(Optional) field

Arrow pointing to Optional comments field

Step 11:

Click on the Confirm button 

Arrow pointing to Confirm button

Step 12:

Click on the OK button 

Arrow pointing to OK button
Department Chair

Your will receive a notification from when a form is submitted and ready for your review

Sample notification

You can access the form via:

Step 1:

Click on the document title link

Arrow pointing to document Title

Step 2:

Click on the Employment Information and Dean/AVP or Designee tabs to review information provided

Arrow pointing to Employment Information and Dean /AVP or Designee Acknowledgment tabs

Step 3:

Click on the Signature and Acknowledgement tab 

Arrow pointing to Signature and Acknowledgement tab

Step 4: (Optional)

Leave any comments in the HRDI Comments field

Arrow pointing to HRDI Comments field

Step 5:

Click on the Submit button 

Arrow pointing to Submit button

Step 6: (Optional)

Leave any comments in the Comments(Optional) field

Arrow pointing to Submit Comments (optional) field

Step 7:

Click on the Confirm button 

Arrow pointing to Confirm button

Step 8:

Click on the OK button 

Arrow pointing to OK button
Dean

You will receive a notification from when a form is submitted and ready for your review

Sample notification email

You can access the form via:

Step 1:

From CSUF Forms, click on the document title link

Arrow pointing to document Title
Arrow pointing to attached documents section

Step 2: (Optional)

You can view any attach documents by clicking on the Upload File(s) button under the Supporting Documents section 

Arrow pointing to Upload File(s) button

Step 3:

Click on the Employment Information and Dean/AVP or Designee tabs to review the information provided

Arrow pointing to Employment Information, and Dean/AVP or Designee tab

Step 4:

Click on the Signature and Acknowledgement tab 

Arrow pointing to Signature and Acknowledgement tab

Step 5:

Click on the acknowledgment checkbox to indicate you have completed your review

Arrow pointing to acknowledgement checkbox

Upon checking the box, the Signature and Email ID field will populate

Highlight of Signature and Email ID

Step 6:

Enter your extension in the Extension field

Arrow pointing to Extension field

Step 7:

Click on the Submit button 

Arrow pointing to Submit button

Step 8: (Optional)

Leave any comments in the Comments(Optional) field

Arrow pointing to Comments (Optional) field

Step 9:

Click on the Confirm button 

Arrow pointing to Confirm button

Step 10:

Click on the OK button 

Arrow pointing to OK button
Academic HR

Step 1:

Click on the document title link

Arrow pointing to document Title

Step 2:

Click on the Proceed button 

Arrow pointing to Proceed button

Step 3: (Optional)

You can view any attached documents under the Supporting Documents section by clicking on the 'eye' icon

Arrow pointing to attached documents section

Step 4: (Optional)

You can attach a document by clicking on the Upload File(s) button 

Arrow pointing to Upload File(s) button

Step 5:

For viewing ease, click on the window caret

This will collapse the left hand window

Arrow pointing to side bar collapse caret

Step 6:

Click on the Employment Information and Dean/AVP or Designee tabs to review the information provided

Arrow pointing to the Employment Information and Dean/AVP or Designee tabs

Step 7:

Click on the Signature and Acknowledgement tab

Arrow pointing to Signature and Acknowledgment tab

Step 8:

Check the acknowledgement checkbox

Arrow pointing to acknowledgement checkbox

Upon checking the box, the Signature and Email ID fields will populate

Highlight of Signature and Email ID field populated

Step 9:

Enter your extension 

Arrow pointing to Extension field

Step 10: (Optional)

Leave any comments in the Comments(Optional) field

Arrow pointing to HRDI COmments field

Step 11:

Click on the Submit button 

Arrow pointing to Submit button

Step 12: (Optional)

Leave a comment in the Comments(Optional) field

Arrow pointing to Comments(Optional) field

Step 13:

Click on the Confirm button 

Arrow pointing to Confirm button

Step 14:

Click on the OK button 

Arrow pointing to Ok button

Need More Help?

Contact the IT Help Desk at [email protected] or 657-278-7777 for additional assistance.