Substitute Faculty Timesheet (SFT)
This guide will walk you through the steps of filling out and submitting a Substitute Faculty Timesheet Form. Please note, a workflow is also provided for reference.
Workflow
START: The process begins when the form is initiated by the preparer.
END: The process concludes with an email notification going to the Preparer, Faculty, and Payroll. The Department Chair will be CC'd. See the Notification guide for examples.
Login
To login, please see the Accessing Adobe Experience Manager (AEM) guide for instructions.
Navigation
Please see the Form Navigation for information on how to navigate the form through the various buttons and links.
1. Enter the CHRS ID in the Employee ID field. Upon entering the CHRS ID, the CWID, First Name, and Last Name fields will populate.
2. Enter the information for the following required fields: Month/Year, CMS Position Number, and Reporting Unit.
- Enter the timesheet Month/Year.
- Enter the appropriate CMS Position Number.
- Enter the appropriate Reporting Unit.
3. You may select an Optional Reviewer by typing in the reviewer's last name and selecting the appropriate optional reviewer from the Optional Reviewer Name drop-down menu.
- Enter the Optional Reviewer's surname.
- Select the correct Optional Reviewer from the Optional Reviewer Name drop-down menu results.
4. Click on the Timesheet tab.
5. Enter the appropriate hours in the Lecture and/or Lab/Prep row.
The Lecture Hours Total and Lab/Prep Total fields will populate based on your entries into the rows.
6. Enter the Range Code.
The Compensation fields will populate based on your entries into the rows.
7. Click the Signature and Acknowledgement tab.
8. Check the Signature checkbox to indicate that you have completed the review. Your signature and the date will populate upon checking the box.
9. (OPTIONAL) If you would like, you can leave comments in the Comments field.
10. Click Submit.
1. Click the Basic Details and Timesheet tabs to review the information provided.
2. Click the Signature and Acknowledgement tab.
3. Review the Comments section for any comments provided.
4. Click on the Signature checkbox to indicate that you have completed the review. The Signature field will populate upon checking the box.
5. (OPTIONAL) If you would like, you can leave comments in the Comments field.
6. Click on the Submit button.
7. (OPTIONAL) Leave a comment in the Comments(Optional) field.
Comments entered here can only be accessed in the Workflow Details section by staff/faculty that are part of the AEM workflow process.
8. Click Confirm.
9. Click OK.
Note that you MUST click this OK button in order to successfully submit this form.
1. Click the Basic Details and Timesheet tabs to review the information provided.
2. Click the Signature and Acknowledgement tab.
3. Review the Comments section for any comments provided.
4. Check the Signature box to indicate that you have completed the review. The Signature field will populate upon checking the box.
5. (OPTIONAL) If you would like, you can leave comments in the Comments field.
6. Click the Approve button.
7. (OPTIONAL) Leave a comment in the Comments(Optional) field
Comments entered here can only be accessed in the Workflow Details section by staff/faculty that are part of the AEM workflow process.
8. Click Confirm.
9. Click OK.
Note that you MUST click this OK button in order to successfully submit this form.
Need More Help?
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