Substitute Faculty Appointment Short Duration (SFASD) Form
This guide will walk you through the steps of filling out and submitting a Substitute FacultyAppointment Short Duration Form. Please note, a workflow is also provided for reference.
Workflow
START: The process begins when the form is initiated by the preparer which can be the Dept. Coordinator.
END: The process concludes when the Preparer, AHRS, and Payroll receive a copy of the completed form. See the Notifications guide for an example.
Login
To login, please see the Accessing Adobe Experience Manager (AEM) guide for instructions
Navigation
Please see the Form Navigation for information on how to navigate the form through the various buttons and links
Step 1:
Type in 'Sub' in the search field
Step 2:
Select the Substitute Faculty Appointment for Short Duration Form coordinating 'paper airplane' icon to launch the form
Step 3:
Enter the CWID for the Faculty requesting the Substitute Faculty Appointment
Upon entering the CWID, the Name field will populate
Step 4:
Enter the CMS position number into the CMS Position Number field
Step 5:
Enter the Unit Number for Substitute Assignment
Step 6:
Click on the Calendar icons to open the calendar
Note: Substitute assignment may not exceed 20 days
Designate the dates for the Effective Date and the Projected End Date fields
Salary ranges are referenced from the CSU Salary Schedule
Step 7:
Click on the Additional Information tab
Step 8:
Select the appropriate Compensation Range
Step 9:
Enter the work location
Step 10:
Indicate if the faculty is currently employed at CSUF by selecting Yes or No
Step 11:
Enter the Substitute Assignment and the Substitute Assignment Course Number(s)
Step 12:
Enter the total number of hours for Lecture and Lab/Activity
Round total number hours to the tenth place
For example, If the faculty worked a total of 17.25, the nearest tenth would be 17.3
Once the total number of Hours for Lecture and Lab/Activity, the Compensation fields will update accordingly
Step 13:
Enter the name of the faculty requiring a substitute
Step 14:
Enter a reason for the substitute request
Step 15: (Optional)
Add any additional comments in the Additional Comments field
Step 16:
Click on the Estimated Hours Worksheet tab
Step 17:
Read the note at the top of the page
Step 18:
Enter hours as appropriate
Note:
- You can click on each box or tab through
- Utilize the scroll bar to reach the dates at the end of the month
Step 19:
Enter hours worked for the second and third month (if applicable)
Step 20:
Click on the Signature and Acknowledgement tab
Step 21:
Check the acknowledgement checkbox to indicate you have completed a review of the form
Upon checking the box, the Name and Date field will populate
Step 22:
Enter the extension in the Extension field
Step 23:
Click on the Submit button
The screen will refresh to show a submittal confirmation
You will receive an email notification when a form is completed
You will receive an email notification when a form is submitted
You can click on View Form link or access the form via HRDI Forms
Step 1:
Click on the document title link
Step 2:
Click on the Proceed button
Step 3:
Click on the Employee Information, Additional Information and Estimated Hours Worksheet tabs to review the information provided
Step 4:
Check the acknowledgement checkbox to indicate you have completed the review
Step 5:(Optional)
Add any comments in the Comments field
Step 6:
When you are ready, click on the Submit button
Step 7:(Optional)
Add any comments in the Comments(Optional) field
Step 8:
Click on the Confirm button
Step 9:
Click on the OK button
Step 1:
Click on the document title link
You can click on View Form link or access the form via HRDI Forms
Step 2:
Click on the Additional Information and Estimated Hours Worksheet tabs to review information provided
Step 3:
Click on the Signature and Acknowledgement tab
Step 4:
Review any comments provided by other reviewers in the Comments fields
Step 5:
Check the acknowledgement checkbox to indicate you have completed the review
The Signature field will populate upon checking the box
Step 6: (Optional)
Leave any additional comments in the Comments field
Step 7:
Click on the Submit button to submit the form
Step 8: (Optional)
Leave a comment in the Comments(Optional) field
Step 9:
Click the Confirm button
Step 10:
Click on the OK button
Access the form via HRDI Forms
Step 1:
Click on the document title link
Step 2:
Click on the Additional Information and Estimated Hours Worksheet tabs to review information provided
Step 3:
Click on the Signature and Acknowledgement tab
Step 4:
Review the Comments field for any comments/information provided
Step 5:
Click on the acknowledgement checkbox to indicate you have completed the review
The Signature field will populate upon checking the acknowledgement checkbox
Step 6: (Optional)
Leave any comments in the Comments field
Step 7:
Click the Submit button
Step 8: (Optional)
Leave a comment in the Comments(Optional) field
Step 9:
Click on the Confirm button
Step 10:
Click on the OK button
You will receive an email notification when a form is submitted
You can click on View Form link or access the form via HRDI Forms
Step 1:
Click on the document title link
Step 2:
Click on the Additional Information and Estimated Hours Worksheet tabs to review information provided
Step 3:
Click on the Signature and Acknowledgement tab
Step 4:
Review the Comments fields for any information provided
Step 5:
Click on the acknowledgement checkbox to indicate you have completed the review
The Signature field will populate upon checking the box
Step 6: (Optional)
Leave a comment in the Comments field
Step 7:
Click on the Submit button
Step 8: (Optional)
Leave a comment in the Comments(Optional) field
Step 9:
Click on the Confirm button
Step 10:
Click on the OK button
Upon completion of the form, a copy will be sent to appropriate parties
Need More Help?
Contact the IT Help Desk at [email protected] or 657-278-7777 for additional assistance.