Step 1:

Enter the Employee CWID

The Name field will populate when CWID is entered

Step 2:

Enter the Unit Number for Substitute Assignment

Step 3:

Enter the CMS Position Number

Note: This number is associated with the job code 2453 for the department

The following fields will populate when CMS Position Number is entered:

• Department Name
• Department ID
• Departmental Unit Number

Step 4:

Click on the Calendar icons to designate the Term Effective Date and Term End Date

You can click on the Month caret or Up / Down arrow to make selections

Step 5:

Enter the appropriate amount of hours in the Current number of hours employed at CSUF before substitute assignment field

Step 6:

Click on the Course Information tab 

Step 7:

Enter the appropriate course number(s) in the Substitute Assignment Course Number(s) field

Step 8:

Enter the hourly rate and the total number of hours in the designated fields

The Total Compensation field will populate when you enter in the Total number of hours field

Step 9:

Enter the base pay in the Base Pay field

Step 10:

Enter the appropriate name in the Name of teaching associate requiring substitute field

Step 11:

If appropriate, enter a reason in the Reason field

Step 12: (Optional)

If you would like, leave comments in the Additional Comments field

Step 13: (Optional)

Click the Supporting Documents (Optional) tab 

Step 14: (Optional)

Click the Attach button to attach a document

Attached documents will show under the Attach button 

Step 15:

Click on the Signature and Acknowledgement tab 

Step 16:

Check the acknowledgement checkbox to acknowledge that you have completed the review

The Name field will populate upon checking the box

Step 17:

Enter the appropriate extension in the Extension field

Step 18: (Optional)

If you would like to leave comments, you can leave them in the Comments field

Step 19:

Click the Submit button 

The page will refresh to show a submittal confirmation screen 

Note:

In order for a substitute teaching associate to be paid, a positive attendance report must be completed showing the actual hours worked in each pay period. It must be submitted separately from other attendance forms to Payroll Services no later than the day following the end of the pay period. 

For appointments spanning over multiple pay periods, a separate attendance report must be filed for each pay period. Payment is normally made on the 15th of the month following processing of the appointment.

Step 1:

Click on the Employee Information and Course Information tabs to review information provided

Step 2:

Click on the Signature and Acknowledgement tab 

Step 2:

Review the Comments field to see if any comments were provided

Step 3:

Check the acknowledgement checkbox to acknowledge that you have completed the review

The Signature field will populate upon checking the box

Step 4: (Optional)

Leave comments in the Comments field 

Step 5:

Click the Submit button 

Step 6: (Optional)

If you would like, leave comments in the Comments (Optional) field

Step 7:

Click the Confirm button  

Step 8:

Click the OK button

Step 1:

Click on the Employee Information and Course Information tabs to review information provided

Step 2:

Click on the Signature and Acknowledgement tab 

Step 3:

Review the Comments field to see if any comments were provided

Step 4:

Check the acknowledgement checkbox to acknowledge that you have completed the review

The Signature field will populate upon checking the box

Step 5: (Optional)

Leave comments in the Comments field

Step 6:

Click the Submit button

Step 7:

If you would like, leave comments in the Comments (Optional) field

Step 8:

Click on the Confirm button 

Step 9:

Click on the OK button 

Step 1:

Click on the Proceed button 

Step 2:

Click on the Employee Information and Course Information tabs to review information provided

Step 3:

Click on the Signature and Acknowledgement tab

Step 4:

Review the Comments field to see if any comments were provided

Step 5:

Check the acknowledgement checkbox to acknowledge that you have completed the review

The Signature field will populate upon checking the box

Step 6:

Leave comments in the Comments field

Step 7:

Click on the Submit button 

Step 8:

If you would like, leave comments in the Comments (Optional) field

Step 9:

Click on the Confirm button 

Step 10:

Click the OK button 

Step 1:

Click on the Employee Information and Course Information tabs to review information provided

Step 2:

Click on the Signature and Acknowledgement tab

Step 3:

Review the Comments field to see if any comments were provided

Step 4:

Check the acknowledgement checkbox to acknowledge that you have completed the review

The Signature field populates upon checking the checkbox

Step 5: (Optional)

Leave comments in the Comments field

Step 6:

Click the Submit button 

Step 7:

If you would like, leave comments in the Comments (Optional) field

Step 8:

Click the Confirm button 

Step 9:

Click the OK button