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Substitute TA Timesheet (STAT)

This guide walks you through filling out and submitting the Substitute TA Timesheet (STAT) Form.

Workflow

Linear progression from preparer to faculty to chair

START: The process begins when the form is initiated by the preparer which can be the Dept. Coordinator.

END: The process concludes when the Preparer receives a copy of the completed form. Payroll is CC'd a completed copy of the form for processing.

See the Notifications guide for examples.

To login, please see the Accessing Adobe Experience Manager (AEM) guide for instructions

Please see the Form Navigation guide for information on how to navigate the form through the various buttons and links

Filling out the form

Preparer

Step 1:

Enter the CHRS ID in the EMPL ID field. The CWID, First Name, and Last Name fields will populate upon entering the Employee ID.

Step 2:

Enter the appropriate month and year in the Month/Year field

Step 3:

Enter the CMS Position Number and the Reporting Unit in the respective fields

Annotated CMS Position Number and Reporting Unit fields

Enter the appropriate CMS Position Number.
Enter the appropriate Reporting Unit code.

Step 4: (Optional)

You may select an Optional Reviewer by typing in the reviewer's last name and selecting the appropriate optional reviewer from the Optional Reviewer Name drop-down menu.

Enter the Optional Reviewer's surname.
Select the correct Optional Reviewer from the Optional Reviewer Name drop-down menu results.

Step 5:

Click on the Timesheet tab

Step 6:

Enter the hours the employee worked for each day worked. Use the scroll bar to access later dates.

Enter the number of hours worked.
Use the scroll bar to navigate between dates, if needed.

Step 7:

The Lecture Hours Total field will populate based on your entries in Step 6

Step 8:

Enter the appropriate code in the Range Code field (0-Teaching Associate)

Step 9:

Enter the hourly pay rate in the Hourly Rate of Pay field. The Total Payment Due field will populate upon entry of the Hourly Rate of Pay field.

Box highlighting Hourly Rate of Pay with arrow pointing to Total Payment Due

Step 10:

Click on the Signature and Acknowledgement tab

Arrow pointing to Signature and Acknowledgement tab

Step 11:

Check the acknowledgement checkbox to acknowledge you have completed the review.The Signature field will populate upon checking the acknowledgement checkbox.