How to Waive

These instructions cover how to waive an online class in the Employee Training Center (ETC) Dashboard.

Click on any of the links below to expand for a detailed step-by-step process.

Table of Contents

Waiving an Online Class

Step 1:

 Login to the Employee Training Center (ETC) Dashboard.

Employee Training Center dashboard / homepage.

Step 2:

Click on the Administration Icon.

Green arrow pointing to the Administration icon on the ETC dashboard.

Step 3:

 Select Product Administration.   

Green arrow pointing to Product Administration in left panel of ETC dashboard.

Step 4:

 Select Learning. 

Green arrow pointing to Learning in left panel of ETC dashboard.

Step 5:

Select Learning Activities. 

Green arrow pointing to Learning Activities in left panel of ETC dashboard.

Step 6:

The screen will refresh to the Activity Management page.

To search for the online class:

  •  Type in the name of the class.
  •  Click on the Magnifying Glass (Search) button.
Green arrow pointing to magnifying glass button.

Step 7:

The screen will refresh to show the online class.

Green arrow pointing to a search result.

Step 8:

To the right of the desired activity, click on the dropdown arrow next to the Edit button.

Green arrow pointing to Edit dropdown button.

Step 9:

 Select Manage Roster to be taken to the class roster.

Green arrow pointing to Manage Roster.

Step 10:

 The Activity Roster page will display.

Use the Search box to find the employee that you want to waive the class for.

You can search for the employee by first and/or last name.

Green arrow pointing to close-up of search field.

Step 11:

Click on the Magnifying Glass (Search) button to generate search results of the employee.

Green arrow pointing to Search button.
  • If you find the employee, skip to Step 23.
  • If you do not find the employee after searching them, refer to Step 14 - 22. 
  • If you do not find them, this means they have not been registered for the class and you will need to add them to the roster first in order to waive them. 

Step 12:

To add the employee, click the Add button

Green arrow pointing to Add button.

Step 13:

 The Batch Registration page will display and you can select the Continue button to proceed to the registration page.

Registration Process page. Green box highlighting Continue button.

Step 14:

 Under Available Users, select the Add button.

Left-hand side of batch registration page. Green arrow pointing to Add button.

Step 15:

 The ‘Select Users’ window will display. Click the radio button for Select viewable users.

Step 16:

Click the Next button to add employees.

Select Users page. Green arrow pointing to Next button on bottom right-hand corner of screen.

Step 17:

Use the Search box to find the employee you want to add.

 Note: You can search for the employee by first and/or last name.

Green arrow pointing to Search field on Select Users page.

Step 18:

Click on the Magnifying Glass (Search) button to search for the user.

Green arrow pointing to Search button on Select Users page.

Step 19:

 Once you find the employee, click the checkbox listed next to the employee’s name.

Next, select the OK button.

Green arrow pointing to a checked box and a green box highlighting the OK button to complete the action.

Step 20:

 Click on the top arrow button to move the employee to the Registration list.

Green arrow pointing towards arrow button.

Step 21:

 Once the employee has been added to the registration list, select the Submit button.

Green arrow pointing to Submit button.

Step 22:

You will return to the Activity Roster page.

 On the left-hand side, select the checkbox listed next to the employee’s name.

Green arrow pointing to user's name with a checked box next to it.

Step 23:

 Under the Status column, use the dropdown to change the status to Waived.

Activity Roster page. Green arrow pointing to Waived status.

Step 24:

 Under the Status Date, select the appropriate date you are making the changes on.

Activity Roster page. Green arrow pointing to Status Date.

Step 25:

Once you have finished making the changes, select the Apply button to apply the changes.

 The employee will be reassigned the course according to your course reassignment settings.

 Activity Roster page. Green arrow pointing to Apply button.

Step 26: 

You will need to enter a Reason For Waiving.

Reason For Waiving text box.

Step 27: 

Once the reason is entered, click on the OK button.

Green arrow pointing to OK button.

Step 28:

You will need to verify the Reason for Change.

Confirmation box to confirm reason for Waive.

Step 29: 

Once you verify the change, click on the Confirm button.

Green arrow pointing to Confirm button.