Incomplete (I) Grade

Incomplete Grades workflow chart
Accessing the Form

Please see the Accessing Adobe Experience Manager (AEM) Forms guide for directions

Initiating Incomplete - Faculty

Upon opening, the Term & Year will populate

Basic Information tab overview

Step 1:

Click on the Class & Course Name drop down field

Arrow pointing to Class & Course Name drop down toggle

Step 2:

Select the appropriate Class

Arrow pointing to Class & Course Name options

Step 3:

The following fields will populate based on your selection:

  • Schedule Number
  • Units
  • Class Number
  • Department/Course Number
Highlight of populated fields in Basic Information tab

Step 4:

Enter the student's Campus Wide ID (CWID)

Arrow pointing to Campus Wide ID field

Step 5:

The following fields will populate based on your entry:

  • Student Name
  • Address
  • Student Email
Highlight of Student Name, Address, and Student Email field populated

Step 6:

Click on the Grade Information Tab

Arrow pointed to Grade Information tab

Step 7:

Click on the drop down caret

Arrow pointing to Grade drop down caret

Step 8:

Select the appropriate grade

Arrow pointing to grade options

Step 9:

Select the incomplete reason from the options available

Arrow pointing to Incomplete reason options

Step 10:

Provide an explanation of the specific requirements

Arrow pointing to specific requirements field

Step 11:

Type or click on the calendar icon to select a date

Arrow pointing to calendar button
Highlight of Calendar

You can click on the arrows to change the month shown

Highlight of arrow to change calendar month

Step 12:

Click on the Supporting Documents tab

Arrow pointing to Supporting Documents tab

Step 13:

Read the attachment specifications

Arrow pointing to attachment requirements

Step 14:

Click on the Attach button

Arrow pointing to Attach button

The attachment will show under the Attach button 

Arrow pointing to attached document link

Step 15:

Click on the Signature and Acknowledgement tab

Arrow pointing to Signature and Acknowledgement tab

Step 16:

Read the Acknowledgement statement

Arrow pointing to Acknowledgement statement

Step 17:

Check the Acknowledgement box

Arrow pointing to  Acknowledgement statement checkbox

The Instructor's Signature will populate upon checking the box

Arrow pointing to  populated signature

Step 18: (Optional)

If you would like, leave comments in the Comments field

Arrow pointing to  Comments field

Step 19:

When you are ready, click the Submit button

Arrow pointing to Submit button

The screen will refresh

Submitted confirmation screen
Student Processing

You will receive an email from:

email address: [email protected]

subject: "Incomplete(I) Grade"

Arrow pointing to email address
Arrow pointing to Subject of Incomplete Grade email

Step 1:

Click on the Review and Sign button

Arrow pointing to Review and sign button

Step 2:

Click on the Start tab

Arrow pointing to Start tab

Step 3:

Click in the Signature field to sign the document

Arrow pointing to Signature field
Signing Options (expand to see signing option instructions)

Select one of the signing types to sign the document

A) Type

B) Draw

C) Image

D) Mobile

Arrow pointing to Signature option types

A) Type

The name will populate upon selection

You can edit the name by clicking on the name

Arrow pointing to Type signature option

B) Draw

You can 'draw' your signature using your mouse

Arrow pointing to Draw signature option

If you want to clear you signature, click the Clear link

Arrow pointing to Clear link

C) Image

The image option will let you upload a signed signature

Arrow pointing to Image signature option

To upload a signed signature:

Click on the Select image link

Upload any jpeg image of a signature

Arrow pointing to Select image link

D) Mobile

Mobile option will let you sign via a phone

Arrow pointing to Mobile signature option

To sign via mobile:

Enter your phone number

Arrow pointing to highlight of phone number field

Click the Send button

Upon clicking the send button you will receive a prompt via your phone to sign

Arrow pointing to Send button

Whichever method you choose, click Apply to select your signature type

Arrow pointing to Apply button

Your signature will populate in the document once you click Apply

Highlight of signed populated on form

Step 4:

Click the Terms of Use checkbox

Arrow pointing to  Terms of Use checkbox

Step 5:

Click on the Click to Sign button

Arrow pointing to Click to Sign button

Step 6: (Optional)

Click the download a copy link to download a copy of the signed agreement

download copy agreement

Need More Help?

For questions or assistance, please contact the IT Help Desk at:

[email protected]