Petition for General Education Variation

This guide is designed to walk you through the Petition for General Education Variation form process. 

Below you will find the process map along with the steps involved for each role.

Process map
Initiator

Step 1:

Type the keyword 'general' into the search bar

Arrow pointing to keyword in search bar

Step 2:

Click on the airplane icon to launch the form

Arrow pointing to airplane launch icon

Step 3:

Enter the expected date of graduation (semester and year) into the Expected Date field

Arrow pointing to Expected Date of Graduation field

If you do not know your expected graduation date (semester and year), you can check the Not Known Yet checkbox

Arrow pointing to Not Known Yet checkbox

Step 4:

Click on the Petition Statement tab

Arrow pointing to Petition Statement

Step 5:

Read the important information at the top of the Petition Statement tab

Arrow pointing to information

Step 6:

Note the specific G.E. requirement(s) that you are seeking an exception for in the Item 1 field

Arrow pointing to Item 1 field

Step 7:

Note the alternative course (Department, Course Number and Semester taken) you are requesting to be used for the requirement fulfillment

Arrow pointing to depart. course, course number and semester taken fields

Step 8:

Note the reason it is appropriate for the deficiency listed in Item 1

Arrow pointing to reason field

Step 9:

Scroll down to Item 3 to fill in the following fields:

(a) when and how you became aware that you had not met the requirement

(b) description of other options for meeting the requirement

(c) if you have sought Academic Advisement

(d) reason you are not able to take the course at this time

Arrow pointing to Item 3 fields

Step 10:

Read the deadline information

Arrow pointing to deadline information

Step 11:

Click on the Supporting Documents tab

Arrow pointing to Supporting Documentation tab

Step 12:

Click on the Attach button to attach documents

Arrow pointing to Attach button

Note: Attachments can only be a pdf

Remove attachment:

To remove a attachment, click on the corresponding 'X'

Arrow pointing to Signature and Acknowledgement tab

Step 13:

Click on the Signature and Acknowledgement tab

Arrow pointing to Signature and Acknowledgement tab

Step 14:

Check the acknowledgement checkbox to indicate that you have completed the form

Arrow pointing to completion checbox

Your signature (name) will populate upon checking the box

Arrow pointing to populated names

Step 15:

Click the Submit button

Arrow pointing to Submit button

The page will refresh to a submittal confirmation 

submittal confirmation screen

After the review by the Grad Unit Evaluator, 

If your petition recommendation is Need further Review it will be routed to Academic Advising

If your petition recommendation is Approved,  it will be routed to Petition Coordinator Review

Grad Unit Evaluator

Step 1:

Click on the Grad Unit Evaluators Review link that corresponds to the individual you are working on

Arrow pointing to form title and Description of initiator

Step 2:

Click on the Proceed button 

Arrow pointing to Proceed button

Step 3: View attached documents

Attached documents:

Attached documents are available in the left hand side panel

Highlight of supporting documents

Viewing attached documents:

You can click on the 'eye' icon to view a document

Arrow pointing to eye icon

Closing side panel:

To close the side panel, click on the caret at the top right of the side panel

To view attachments at a later time, click on the caret at the top right of the side panel to open the side panel

Arrow pointing to caret icon

Step 4:

Review the information provided in the Student Information and Petition Statement tabs

Arrow pointing to Student Information and Petition Statement tabs

Step 5:

Click on the Signature and Acknowledgement tab

Arrow pointing to Signature and Acknowledgement tab

Step 6:

Scroll down to the Grad Unit Evaluator Certification section

Arrow pointing to  Grad Unit Evaluator Certification

Step 7:

Check the acknowledgement checkbox to indicate that you have completed the review

Arrow pointing to completion checkbox

Your signature (name) will populate upon checking the box

Arrow pointing to populated signature (name)name

Step 8:

Indicate your recommendation by clicking on the appropriate radio dial

Arrow pointing to decision options

Step 9:

Add a comment in the Comments field

Note: This is a required field

Arrow pointing to comments field

Step 10:

Click on the Submit button

Arrow pointing to Submit button

Step 11: (Optional)

Add a comment in the Comments(Optional) field

Arrow pointing to comments (optional) field

Step 12:

Click on the Confirm button

Arrow pointing to Confirm button

Step 13:

Click on the OK button

Arrow pointing to OK button

After the review by the Grad Unit Evaluator, 

If your petition recommendation is Need further Review it will be routed to Academic Advising

If your petition recommendation is Approved,  it will be routed to Petition Coordinator Review

Academic Advising

Step 1:

Click on the Academic Advisor Review link that corresponds to the individual you are working on

Arrow pointing to form title and Description of initiator

Step 2:

Click on the Proceed button 

Arrow pointing to Proceed button

Step 3: View attached documents

Attached documents:

Attached documents are available in the left hand side panel

Arrow pointing to supporting documents section

Viewing attached documents:

You can click on the 'eye' icon to open a document for viewing

Arrow pointing to eye icon

Closing the side panel:

To close the side panel, click on the caret at the top right of the side panel

To view attachments at a later time, click on the caret at the top right of the side panel to open it

Arrow pointing to caret icon

Step 4:

Click on the Student Information and Petition Statement tabs to review information provided

Arrow pointing to Student Information and Petition Statement tabs

Step 5:

Click on the Signature and Acknowledgement tab

Arrow pointing to Signature and Acknowledgement tab

Step 6:

Scroll down to the Academic Advisor Certification section

Arrow pointing to Academic Advisor Certification section

Step 7:

Check the acknowledgement checkbox to indicate that you have completed the review

Arrow pointing to completion checkbox

Your signature (name) will populate upon checking the box

Arrow pointing to populated signature (name)

Step 8:

Indicate your recommendation by click on the appropriate radio dial 

Arrow pointing to decision options

Step 9:

Add comments in the Comments field

Note: this is a required field

Arrow pointing to comments section

Step 10:

Click on the Submit button 

Arrow pointing to Submit button

Step 11: (Optional)

Add a comment in the Comments(Optional) field

Arrow pointing to comments (optional)

Step 12:

Click on the Confirm button

Arrow pointing to Confirm button

Step 13:

Click on the OK button

Arrow pointing to OK button
Associate Dean Review

Step 1:

Click on the Associate Dean Review link that corresponds to the individual you are working on

Arrow pointing to form title and Description of initiator

Step 2: View attached documents

Attached documents:

Attached documents are available in the left hand side panel

Arrow pointing to Supporting documents section

Viewing attached documents:

You can click on the 'eye' icon to open a document for viewing

Arrow pointing to eye icon

Closing the side panel:

To close the side panel, click on the caret at the top right of the side panel

To view attachments at a later time, click on the caret at the top right of the side panel to open it

Arrow pointing to caret

Step 3:

Click on the Student Information and Petition Statement tabs to review information provided

Arrow pointing to Student Information and Petition Statement tabs

Step 4:

Click on the Signature and Acknowledgement tab

Arrow pointing to Signature and Acknowledgement tab

Step 5:

Scroll down to the Associate Dean Certification section 

Arrow pointing to Associate Dean Certification section

Step 6:

Check the acknowledgement checkbox to indicate that you have completed the review

Arrow pointing to completion checkbox

Your signature (name) will populate upon checking the box

Arrow pointing to populated signature (name)

Step 7:

Indicate your recommendation by click on the appropriate radio dial

Arrow pointing to decision options

Step 8:

Add a comment in the Comments field

Note: This is a required field

Arrow pointing to comments field

Step 9:

Click on the Submit button 

Arrow pointing to Submit button

Step 10: (Optional)

Add a comment in the Comments(Optional) field

Arrow pointing to comments field

Step 11:

Click on the Confirm button

Arrow pointing to Confirm button

Step 12:

Click on the OK button 

Arrow pointing to ok button
Petition Coordinator Review

Step 1:

Click on the Petition Coordinator Review link that corresponds to the individual you are working on

Arrow pointing to form title and Description of initiator

Step 2:

Click on the Proceed button 

Arrow pointing to Proceed button

Step 3: View attached documents

Attached documents:

Attached documents are available in the left hand side panel

Highlight of supporting document sections

Viewing attached documents:

You can click on the 'eye' icon to open a document for viewing

Arrow pointing to eye supporting document icon

Closing the side panel:

To close the side panel, click on the caret at the top right of the side panel

To view attachments at a later time, click on the caret at the top right of the side panel to open it

Arrow pointing to caret

Step 4:

Click on the Student Information and Petition Statement tabs to review information provided

Arrow pointing to Student Information and Petition Statement tabs

Step 5:

Click on the Signature and Acknowledgement tab 

Arrow pointing to Signature and Acknowledgement tab

Step 6:

Scroll down to the Petition Coordinator Certification section

Arrow pointing to Petition Coordinator Certification

Step 7:

Check the acknowledgement checkbox to indicate that you have completed the review

Arrow pointing to completion of checbox

Your signature (name) will populate upon checking the box

Arrow pointing to populated signature (name)

Step 8:

Indicate your recommendation by click on the appropriate radio dial

Arrow pointing to decision options

Step 9:

Add a comment in the Comments field

Note: This is a required field

Arrow pointing to comments field

Step10:

Click on the Submit button

Arrow pointing to Submit button

Step 11: (Optional)

Add a comment in the Comments(Optional) field

Arrow pointing to comments (optional) field

Step 12:

Click on the Confirm button

Arrow pointing to Confirm button

Step 13:

Click on the OK button

Arrow pointing to Ok button

After the review by the Petition Coordinator Review, 

If your petition recommendation is Deny or No Action Needed it will be routed to Records Review

If your petition recommendation is Approved,  it will be routed to TDA Review

TDA Review

Step 1:

Click on the TDA Review link that corresponds to the individual you are working on

Arrow pointing to form title and Description of initiator

Step 2:

Click on the Proceed button

Arrow pointing to Proceed button

Step 3: View attached documents

Attached documents:

Attached documents are available in the left hand side panel

Highlight of supporting documents section

Viewing attached documents:

You can click on the 'eye' icon to open a document for viewing

Arrow pointing to supporting document eye icon

Closing the side panel:

To close the side panel, click on the caret at the top right of the side panel

To view attachments at a later time, click on the caret at the top right of the side panel to open it

Arrow pointing to caret

Step 4:

Review the information provided in the Student Information and Petition Statement tabs

Arrow pointing to Student Information and Petition Statement tabs

Step5:

Click on the Signature and Acknowledgement tab

Arrow pointing to Signature and Acknowledgement tab

Step 6:

Scroll down to the TDA Reviewer Certification section

Arrow pointing to TDA Reviewer Certification section

Step 7:

Check the acknowledgement checkbox to indicate that you have completed the review

Arrow pointing to completion checkbox

Your signature (name) will populate upon checking the box

Arrow pointing to populated signature (name)

Step 8:

Indicate your recommendation by click on the appropriate radio dial

Arrow pointing to decision options

Step 9:

Add a comment in the Comments field

Note: This is a required field

Arrow pointing to comments section

Step 10:

Click on the Submit button 

Arrow pointing to Submit button

Step 11: (Optional)

Add a comment in the Comments(Optional) field

Arrow pointing to comments (optional) field

Step 12:

Click on the Confirm button

Arrow pointing to Confirm button

Step 13:

Click on the OK button 

Arrow pointing to Ok button
Records Review

Step 1:

Click on the Records Review link that corresponds to the individual you are working on

Arrow pointing to form title and Description of initiator

Step 2:

Click on the Proceed button 

Arrow pointing to Proceed button

Step 3: View attached documents

Attached documents:

Attached documents are available in the left hand side panel

Highlight of supporting documents section

Viewing attached documents:

You can click on the 'eye' icon to open a document for viewing

Arrow pointing to supporting documents eye icon

Closing the side panel:

To close the side panel, click on the caret at the top right of the side panel

To view attachments at a later time, click on the caret at the top right of the side panel to open it

Arrow pointing to caret

Step 4:

Review the information provided in the Student Information and Petition Statement tabs

Arrow pointing to Student Information and Petition Statement tabs

Step 5:

Click om the Signature and Acknowledgement tab

Arrow pointing to Signature and Acknowledgement tab

Step 6:

Scroll down to the Records Certification section 

Arrow pointing to Records Certification section

Step 7:

Check the acknowledgement checkbox to indicate that you have completed the review

Arrow pointing to completion checkbox

Your signature (name) will populate upon checking the box

Arrow pointing to populated signature (name)

Step 8:

Add a comment in the Comments field

Note: This is a required field

Arrow pointing to comments field

Step 9:

Click on the Submit button 

Arrow pointing to Submit button

Step 10: (Optional)

Add a comment in the Comments(Optional) field

Arrow pointing to comments button

Step 11:

Click on the Confirm button

Arrow pointing to Confirm button

Step 12:

Click on the OK button

Arrow pointing to OK button

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