How to Assign an ILT Class

These instructions cover how to assign a class in the Employee Training Center (ETC).

Click on any of the links below to expand for a detailed step-by-step process.

Table of Contents

Course Roster

Step 1: 

 Start on the Employee Training Center (ETC) Dashboard.

The Employee Training Center ETC portal homepage / dashboard. There is the Assigned Learning block, Recently Viewed block, Transcript block, and Training Schedule block.

Step 2:

Select the Administration Icon.

The Employee Training Center homepage / dashboard. There is a green arrow pointing to the Administration icon on the top left of the Dashboard.

Step 3:

 Select Product Administration.   

A view  of the top left of the Employee Training portal / Dashboard. The Administration icon has been selected. The Administration Menu is open. There is a green arrow pointing to Product Administration.

Step 4:

 Select Learning. 

A top left view of the Employee Training Center portal / dashboard homepage. The Administration icon has been selected. The Administration menu is open. The Production Administration tab is open. There is a green arrow pointing to Learning.

Step 5:

Click on Learning Activities. 

A top left view of the Employee Training Center portal / dashboard homepage. The Administration icon has been selected. The Administration menu is open. The Production Administration tab has been selected. The Learning tab drop down arrow has been selected. There is a green arrow pointing to Learning Activities.

Step 6:

The screen will refresh to the Activity Management page.

This is the Employee Training Center Activity Management screen. There is a green arrow pointing to the left towards Activity Management. Activity Management is highlighted.

Step 7:

To search for the ILT class, click on the Magnifying Glass (Search) icon.

This is a view of the top left hand side of the Activity Management page. This is a close up of the Search bar. There is a green arrow pointing to the magnifying glass / search icon.

Step 8:

The screen will refresh to show a list of ILT Course / Class offerings.

This is a list of the ILT Course / Class offerings on the Activity Management screen post search. There are circles to the left of each offering to select the appropriate class.

Step 9:

Click on the appropriate radio button to the left of the desired class.

This is a list of the ILT Course / Class offerings on the Activity Management screen post search. There are circles to the left of each offering to select the appropriate class. The first class offering has been selected. The circle next to the offering is full and there is a green arrow pointing to the circle.

Step 10:

To the right of the desired class, click on the drop – down arrow next to the Edit button.

This screenshot shows the right hand side of the Activity Management screen post search. The appropriate offering has been selected. There is an arrow pointing to the Edit tab.

Step 11:

 Select Manage Roster.

This is a screenshot of the right hand side of the Activity Management screen post search.  The circle to left of the appropriate class offering has been selected. The Edit drop down tab has been selected. The edit menu is open. There is a green arrow pointing to the Manage Roster option.

Step 12:

The screen will refresh to show the Activity Roster.

This is a screen shot of the Activity Roster for the select offering. Activity roster is highlighted in yellow.
How to Add Users

Step 13:

 Click on the Add button.

This  is a screenshot of the middle left hand side of the Activity Roster. It shows the options to Add, Remove, or Unlock users from the roster. The Search bar is also showing in this image. There is a green arrow pointing to Add.

Step 14:

The screen will refresh to show the Batch Registration page.

This is a screen shot of the Batch Registration page. This page allows you select multiple users to register at once. Batch Registration is highlighted in yellow.

Step 15:

 On the right-hand side of the screen, click on the Continue button.

This is a view of the right hand side of the Batch Registration page. There is a green arrow pointing to Continue.

Step 16:

The screen will refresh to show the Batch Registration page.

This will show:

  • Available Users (A)
  • Registration (B)  
  • Waiting List (C)
This is the Batch Registration page. This shows A: Available Users, B:Registration, C: Waiting List. There are Blue circles marking A,B, and C.

Step 17:

 To add users / assign users to take this class, click on the Add button.

The is the left hand side or A side of the Batch Registration page. There is a green arrow pointing to Add. This step shows you how to Add users.

Step 18:

A new window will pop up prompting you to select a category of user.


The default option is ‘Select viewable users’. This will show all users in the CSU Fullerton domain.

This is the Select Users page. The circle next to Select Viewable Users is selected.

Step 19:

Click on the radio button to the left of the appropriate category.

This is a close up of the Select Users menu options. There is a green arrow pointing to the circles. The Select Users by Job option is selected.

Step 20:

 On the bottom right-hand side, click on the Next button.

This is the bottom right hand side of the Select Users page. There is a green arrow pointing to the Next button.

Step 21:

A new window will open with a list of Campus Users (according to your selection) to select from.

This is a list of available Campus users (according to your selection).

Step 22:

To search for a specific campus user, type their name into the search bar.


 Enter the last name, then first name.

This is a list of available Campus users (according to your selection). There is a green arrow pointing to the Search bar. You can search for specific campus users.

Step 23:

Select the desired Users by clicking the appropriate check box next to their name.

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 You may select more than one

This is a list of available Campus users (according to your selection).  There is a green arrow pointing to the squares on the left side of each user. Seven users have been check marked.

Step 24:

Once all your users are selected, click on the OK button in the bottom right corner.

This is the bottom right hand side of the Select Users page.  There is a green arrow pointing to the OK button.

Step 25:

The list of selected Users will generate.

This is a list of the Available Users that were selected from the Select Users page.  Available Users is highlighted in yellow. The Users are check marked on the left hand side. This list was generated.

Step 26:

Next, you can choose who to Add to Course Registration or Waitlist.

This is a list of the Available Users that were selected from the Select Users page. All squares on the left hand side of the User's name are check marked.

Step 27:

 To add a user to the Registration list, click on the appropriate checkbox to the left of the desired user(s).

This shows how to select users for the Registration list. The first 3 User's squares have been selected. The bottom four are deselected. There is a green arrow pointing to the squares.

Step 28:

 Next, click on the arrow button next to the registration list.

This shows how to send over select users to Registration. The first 3 user's squares are check marked. There is a green arrow pointing to the top Arrow button. The arrow button points towards Registration.

Step 29:

The user(s) will now show up under registration.

This shows the Registration list. The users that were selected are now listed under Registration. Registration is highlighted in yellow.

Step 30:

 To add a user to the Wait list, select the box to the left of the appropriate users.

This shows the remaining Available Users. The squares on the left hand side of each user are check marked. There is a green arrow pointing to the squares. This shows how to add users to the waitlist.

Step 31:

 Click on the arrow button next to the Waiting List section.

The four remaining Available Users are selected. There is a green arrow pointing down towards the arrow button. The arrow button is directed towards the Waiting List.

Step 32:

The users will now show up in the Waiting List section.

This shows that the four selected users were added to the Waiting List. Waiting List is highlighted in yellow.

Step 33:

 When you are finished, click on the Submit button.

This shows the final step once available users are in their appropriate categories. There is a green arrow pointing to the Submit button.