Student Withdrawal

The instructions below cover information about the Student Workflow Withdrawal Request and how to fill out the withdrawal forms. 

Table of Contents

Deadlines
Deadlines for Admitted Students
Non-Medical Withdrawal
Weeks 3-13 of the Semester
Medical Withdrawal Weeks 3-16 of the Semester

Deadlines for Admitted Students during Winter and Summer Terms

Go to Winter Session or Summer Session 

Deadlines for Students enrolled into credit courses through Extension and International Programs (EIP) must check the appropriate EIP Program website or contact for specific late withdrawal deadlines.
Students enrolled through Open University Go to Open University 
Students enrolled through EIP into degree or post baccalaureate programs
Go to Extension and International Programs
Students enrolled through EIP into credit course sections within the Educator or other Professional Development programs
Go to Extension and International Programs
Before you Get Started

Withdrawing from a course may have financial and academic implications. It is recommended for the following students to consult with the appropriate group to understand potential impact:

Student who receive Disability Support Services Consult directly with your DSS Counselor at Disability Support Services
Graduate Students Consult with staff in the Graduate Studies Office (MH-112)
International Students Consult with Advisors in the International Student Services Office (Titan Hall Suite 1123)
Students receiving Financial Aid Consult with Financial Aid staff (GH-146)
Students enrolled into course / programs managed through Extension and International Programs EIP Consult with Extension and International Programs EIP

If it is necessary for an (admitted) student to be out more than one semester, the student may be eligible for the Leave of Absence / Stop-Out Policy

This only applies to an admitted student.

Before you Get Started - International Students

International student (students on F or J visa) are required to:

  • be enrolled full time each semester
  • meet with an Advisor in International Student Services to discuss your request and avoid falling out of status

International students (students on F or J visa) that withdraw without approval from International Student Services may be considered in violation of your F or J visa status.

Forms

Drop via the appropriate method based on the time of petition during the semester:

Week 1-2  Week 3-16 

Students who initiated registration through Titan Online/Student Center, drop within Titan Online/Student Center.

  • Non-Medical Withdrawal Form
  • Medical Withdrawal Form

Students who initiated registration through Extension and International Programs-EIP (in person or online) must contact Extension and International Programs-EIP

Drops cannot be completed online.

Forms may be obtained online.

If students are not able to submit the Withdrawal form due to serious or compelling reason(s), please contact Registration and Records at (657)278-2380 for further assistance.

Filling out the Non-Medical Withdrawal

A non-medical withdrawal may be submitted from the 3rd to the 13th week and shall be granted for only the most serious and compelling reasons. Poor academic performance is not evidence of a serious and compelling reason for withdrawal. 

Requests for such withdrawals after the census date shall require signed approval of the instructor and the department chair of the course being withdrawn. These requests require credible documentation.

Step 1

Read the Dropping or Withdrawing from a Course Notice

Step 2

Click the checkbox to acknowledge reading the notice

Click the Click to Continue with the Withdrawal button

Step 3

Select Non Medical by clicking on the corresponding radio button

Step 4

The Personal and Program Information fields will auto-populate 

Under Contact Details, click on the Day Time Telephone No and/or Preferred Email Address field to edit (optional) 


Step 5

Next, Click on the Course Withdrawal Information Tab

Specify by clicking on the radio dials if you are withdrawing from all the courses (listed)

Step 6

If you would like to withdraw from all courses, click on the Select All checkbox

If you would like to withdraw from a specific class(es), click on the checkbox that coordinates to the class

Step 7

Click on the Student Petition Tab and provide answers to all the questions listed

Note: all fields are required

Step 8

Click on the Supporting Documents Tab

Step 9

Click on the Attach button to attach appropriate documentation

Note: Please see document format restrictions noted

Documents will show, once they have been attached

Please ensure that all documentation is added. 

To add additional documentation requires submitting a new withdrawal request.

Step 10

Click on the Approval and Signature Tab

Step 11

Read the Student Signature statement and check the box to confirm you understanding

The Student Signature and Student Signature Date will be populated

Step 12

When you have completed all five tabs and are ready to submit, click the Submit button at the bottom of the page

Shortly after submitting, you will receive a Submittal Confirmation.

Note your Case ID number for your reference.

Filling out the Medical Withdrawal Form

A Medical Withdrawal Request may be submitted in circumstances in which a serious illness prevents the student from continuing classes and Incompletes or other arrangements with the instructors are not possible.

Medical Withdrawal is intended to be considered on a case by case basis. Full or partial medical withdrawal requests require appropriate documentation from a medical or mental health provider. Please review the Medical Withdrawal Requests: Guidelines for Appropriate Documentation and share with your medical or mental health provider.

If approved as a Medical Withdrawal, the withdrawn units will not apply toward the Undergraduate Withdrawal Limit. 

It is highly recommended that students secure appropriate documentation prior to completing the online medical withdrawal form.

Medical Withdrawal Requests: Guidelines for Appropriate Documentation  

Students who seek a full or partial medical withdrawal should secure appropriate documentation prior  to completing the online medical withdrawal form.

Students must obtain appropriate original documentation from a medical or mental health professional that verifies the condition that impairs the student’s ability to function safely and successfully in the course or courses the student seeks to withdraw.

Original medical or mental health documentation must be on official letterhead and include: 

  • Date of the onset of your accident or illness 
  • Indicate why you are incapable of continuing the class(es) 
  • Explain how or why this medical or mental health condition does not impact the student’s performance in the classes being retained for a grade
  • Name and title of medical or mental health professional
  • Phone number of facility 
  • Signature from medical or mental health professional

PLEASE NOTE: 

If your medical or mental health provider is from the Student Health Center or Counseling and Psychological Services (CAPS), the Attendance Verification form will not meet this documentation requirement.  

Consult with your doctor or counselor about your Partial Medical or Mental Health Withdrawal request and show them this document for clarification. Request appropriate documentation.

Step 1

Read the Dropping or Withdrawing from a Course Notice

Step 2

Click the checkbox to acknowledge reading the notice

Click the Click to Continue with the Withdrawal button

Step 3

Select Medical by clicking on the radio button next to Medical Withdrawal

Step 4

The Personal and Program Information fields will auto-populate

Under Contact Details, click on the Day Time Telephone No and/or Preferred Email Address field to edit (optional) 

Step 5

Next, Click on the Course Withdrawal Information Tab

Specify by clicking on the radio dials if you are withdrawing from all the courses listed

Step 6

If you would like to withdraw from all courses, click on the Select All checkbox

If you would like to withdraw from a specific class(es), click on the checkbox that coordinates to the class

Step 7

Click on the Student Petition Tab and provide answers to all the questions listed

Note: all fields are required

Step 8

Click on the Supporting Documents Tab

Step 9

Click on the Attach button to attach appropriate documentation

Note: Please see document format restrictions noted

Documents will show, once they have been attached

Please ensure that all documentation is added. 

To add additional documentation requires submitting a new withdrawal request.

Step 10

Click on the Approval and Signature Tab

Step 11

Read the Student Signature statement and check the box to confirm your understanding

The Student Signature and Student Signature Date fields will be populated

Step 12

When you have completed all five tabs and are ready to submit, click the Submit button at the bottom of the page